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MEETING MINUTES – January 9, 2017

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES January 9, 2017 Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a   Staff: Ray Sforzo Sidney Harrington   I           CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   II          ROLL CALL   Dick, Mike, Art, Ray and Sidney were present.   III         PUBLIC COMMENTS n/a   IV         APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the December 12, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Sidney gave an Administrator report:   The January meeting of each year requires District Board members to have an election of officers. Mike nominated Dick to be President, Art seconded the motion and all were in favor. Dick nominated Mike to be Vice President. Art seconded the motion. All were in favor. Finally, Dick nominated Art to be re-appointed to Secretary/Treasurer and Mike seconded the motion. All were in favor and the election of officers is complete for the year 2017.   Sidney presented standard forms to confirm bank cash account balances for the purpose of authorizing access to the accounts for the 2016 audit.   Sidney reported some web site corruption and failures that required fixing. At the same time updated meeting minutes were added to the site.   Ray gave a Property Management report:   No burials to report. Ray has been trying to keep the snow maintenance and storage manageable.   Jim McNiel’s plaque came in and it will be installed on the memorial wall when we get a break in the weather.   VII.     BILL

MEETING MINUTES – December 12, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES December 12, 2016 Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a   Staff: Ray Sforzo Sidney Harrington   I           CALL TO ORDER Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   II          ROLL CALL Dick, Mike, Art, Ray and Sidney were present.   III         PUBLIC COMMENTS n/a   IV         APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the November 14, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Sidney gave an Administrator report:   Sidney recently distributed District files via email to the Board regarding the history of correspondence with Vail Memorial Park and passed out copies for Board member binders to keep on hand for reference if needed in the future.   A 2015 Assessed Value by Area chart was distributed to Board members. The chart itemizes an updated listing of tax distribution dollar amounts and percentages as it relates to Minturn, Vail and parts of Eagle-Vail.   Matt Mire was not in attendance; however, Sidney reported that Matt has advised us to the process of amending the Bylaws to exclude the 4 year “cooling off” period (term limitation) for appointed board members. It simply requires an amendment and public hearing process. Mike said he would like to address this item while Dick commented that we do not have an overwhelming amount of people who desire to serve on the Board of Directors for the Cemetery District. Sidney will add this process to the agenda during the winter of 2017.   Ray gave a Property Management report:  

MEETING MINUTES – November 14, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES November 14, 2016 Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a   Staff: Ray Sforzo Sidney Harrington   I           CALL TO ORDER Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   II          ROLL CALL Dick, Mike, Art, Ray and Sidney were present.   III         PUBLIC COMMENTS   IV         APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the October 10, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Sidney gave an Administrator report:   Ann McNeil has approved the bronze memorial plaque for Jim McNeil and it will soon be poured and shipped to the cemetery.   The Veterans memorial stone commemoration has been postponed to a more appropriate date; Memorial Day, 2017.   Sidney contacted Matt Mire with regards to Board member terms and appointments. Matt reviewed the District bylaws as well as some other District documents regarding appointments of past Board members and advised that 2 six-year consecutive terms is the maximum amount of service and then there must be a four-year waiting period before being appointed again. Six year terms of appointment are currently in place for Mike and for Art. Dick’s term is a “partial” term filling in for Jay Raiola’s 6 year term. Mike commented that “six years is a long time” and the Board all agreed that we may want to have a future discussion about changing the term limitations.   Ray gave a Property Management report:   Ray reported that the driveway drain was repaired and is now recessed into the ground as

MEETING MINUTES – October 10, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES October 10, 2016   Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a   Staff: Ray Sforzo Sidney Harrington   CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   ROLL CALL   Dick, Mike, Art, Ray and Sidney were present.   PUBLIC COMMENTS   John Sheehan, of Vail, attended the meeting to discuss the idea of placing a plaque on the memorial wall for Jim McNeill of Alpine Engineering. John stated that Jim was a very hard working and dedicated partner in completing the cemetery mausoleum project. He went on to say that Jim’s sudden and untimely death has been devastating to Anne McNeill, Jim’s wife.   Sidney had a plaque proof mocked up for Board approval. John will take a copy and present it to Anne for approval of spelling.   APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the September 12, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Ken Marchetti presented the 2017 preliminary budget and conducted the public hearing as required by Colorado law. Ken reported that the District Revenue has remained flat in comparison to 2016 which is not uncommon for a non-assessment year. Board and staff reviewed the line items and discussion ensued regarding appropriate budgeting for 2017.   Ken reported that most of the budget items are holding steady from this year to last. There will be minor capital items added to 2017 including $10,000 for operable windows in the mausoleum as well as $10,000 for new flower beds

MEETING MINUTES September – 12, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES September 12, 2016   Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a     Staff: Ray Sforzo Sidney Harrington   CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   ROLL CALL   Dick, Art, Mike, Ray and Sidney were present..   PUBLIC COMMENTS   n/a   APPROVAL OF MEETING MINUTES   Dick motioned to approve the meeting minutes from the August 8, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Ray brought up the recent news that Jim McNeil of Alpine Engineering passed away suddenly a few weeks ago. Ray suggested that the Cemetery honor his commitment and professional contributions to many cemetery building projects by placing a plaque on the memorial wall. Dick motioned to place a plaque in his name to recognize his work for the Cemetery at the expense of the District. Art seconded and all were in favor.   Sidney gave an Administrator report:   It’s that time of year to discuss ideas for potential capital improvement projects for the Cemetery in preparation for the October meeting where a public hearing will be held to discuss the 2017 budget for the District. Dick asked Board and Staff for suggestions for Capital items. Sidney recommended that we keep the shed building   on the list at $65,000 and discussion ensued with regards to building size as it may relate to adjusting the budget for this item. Ray reminded the Board and Staff that we need to accommodate coverage for four vehicles/machinery inside the building. The shed building

MEETING MINUTES – August 8, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES August 8, 2016   Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a     Staff: Ray Sforzo Sidney Harrington   CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   ROLL CALL   Dick, Art, Ray and Sidney were present. Mike is out of town on vacation.   PUBLIC COMMENTS   John Sheehan, of Vail, attended the meeting to discuss the idea of placing a plaque on the memorial wall for Jim McNeill of Alpine Engineering. John stated that Jim was a very hard working and dedicated partner in completing the cemetery mausoleum project. He went on to say that Jim’s sudden and untimely death has been devastating to Anne McNeill, Jim’s wife.   Sidney had a plaque proof mocked up for Board approval. John will take a copy and present it to Anne for approval of spelling.   APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the September 12, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Ken Marchetti presented the 2017 preliminary budget and conducted the public hearing as required by Colorado law. Ken reported that the District Revenue has remained flat in comparison to 2016 which is not uncommon for a non-assessmen   year. Board and staff reviewed the line items and discussion ensued regarding appropriate budgeting for 2017.   Ken reported that most of the budget items are holding steady from this year to last. There will be a minor capital items added to 2017 including $10,000 for operable windows in the

MEETING MINUTES – July 11, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES July 11, 2016   Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a   Staff: Sidney Harrington   CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   ROLL CALL   Dick, Mike, Art, and Sidney were present. Ray is out of town on vacation.   PUBLIC COMMENTS   n/a   APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the June 13, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Sidney gave an Administrator report:   After speaking with the Town of Minturn, Sidney learned that there has been no progress made with regards to annexing the surrounding land and the cemetery property. The Town of Minturn has far too much going on to move this up on the priority list. Dick commented that this is out of our hands.   Sidney has executed her contract via a notary and now the Board must approve and the District President, Dick, will sign the document putting it into place for a term of one year. Sidney will provide proof of insurance at the next meeting.   Sidney reported that since the last meeting the cemetery performed two casket burial services as well as a disinterment for Farnom-Holt Funeral home on behalf of the Leslie Sukenick family. Sidney showed several photos of the disinterment process to the Board. The headstone was removed and taken by the funeral home. The three plots that belonged to the Sukenick family have been returned to the cemetery.   The two casket burial services

REGULAR MEETING MINUTES – June 13, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES June 13, 2016   Members Present: Dick Cleveland Mike Martinez Art Chavez Members   Absent: n/a   Staff: Sidney Harrington Ray Sforzo   CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 5:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   ROLL CALL   Dick, Mike, Art, Ray and Sidney were present   PUBLIC COMMENTS   n/a   APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the May 9, 2016 and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Art mentioned that he continues to receive compliments about the appearance of the cemetery, including people who have moved out of town and have returned to visit to find it looking its best ever.   Sidney gave an Administrator report:   Sidney recently met with Willy Powell, Town of Minturn (TOM) Town Manager, and Mike Sawyer, TOM attorney, regarding the 1000 square foot parcel of land that the District is interested in obtaining for the purpose of expanding the shed building. The Town of Minturn recently discovered that the land upon which the cemetery lies and the surrounding land has mistakenly never been annexed into the Town of Minturn. The Town is working on annexing the surrounding areas and has stated that they will re-draw the property lines per our request and in accordance with appropriate TOM building/set-back codes. This process will likely require a survey, by which the TOM will be required to perform in order to annex all of the land. Sidney consulted with Matt Mire regarding annexation to the Town and Matt said that he does not see any reason

MEETING MINUTES – May 9, 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES May 9, 2016   Members Present: Dick Cleveland Mike Martinez Art Chavez   Members Absent: n/a   Staff: Sidney Harrington Ray Sforzo     CALL TO ORDER   Dick Cleveland called the regular meeting to order at approximately 4:10 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.   ROLL CALL   Dick, Mike, Art, Ray and Sidney were present.   PUBLIC COMMENTS   n/a   APPROVAL OF MEETING MINUTES   Mike motioned to approve the meeting minutes from the April 11, 2016 and Art seconded. All were in favor and the minutes were approved.   DISCUSSION   Dan Cudahy with McMahon & Associates attended the meeting to present the 2015 preliminary draft audit to the Board and Staff. Dan reported that the audit went well and they did not find any disappointments with management and the financial outlook for the District looks good. The District’s income increased overall by about $30,000. Dan reported that it is a really good report and there are no notes and no recommendations for improvement. Art made a motion to accept the audit as submitted. Mike seconded the motion and all were in favor.   Sidney gave an Administrator report:   Board and Staff discussed future meeting times for the summer season. All agreed to change the meeting time to 4:00 instead of 5:00. Sidney reported that a preliminary meeting for the purpose of approving a land easement for 1000 sq. ft. has been scheduled for Wednesday, May 18 to discuss with the Town of Minturn attorney, Mike Sawyer and Town Manager, Willy Powell. We had a Saturday burial with some ground-collapse challenges; however, it was effectively managed with the shoring equipment. We would

MEETING MINUTES – April 2016

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES April 11, 2016 Members Present: Dick Cleveland Mike Martinez Art Chavez Members Absent: n/a Staff: Sidney Harrington Ray Sforzo CALL TO ORDER Dick Cleveland called the regular meeting to order at approximately 5:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO. ROLL CALL Dick, Mike, Art, Ray and Sidney were present. PUBLIC COMMENTS n/a APPROVAL OF MEETING MINUTES Mike motioned to approve the meeting minutes from the March 14, 2016 and Art seconded. Mike and Art were in favor and the minutes were approved. DISCUSSION A. Sidney gave an Administrator report: Sidney presented further information about the veteran’s memorial to finalize the order for the memorial. The title of the memorial was discussed again with the Board and Staff. All agreed that the title should be “Minturn Cemetery Veterans’ Memorial”. Plaque verbiage was finalized as well as the total price for the memorial stone. The contract with Snyder Grand Valley Memorials was approved. Mike motioned to approve the contract at a price not to exceed $14,895.00. Art seconded and all were in favor to move forward with the contract. A deposit check of $7447.00 to begin the production will be signed at this meeting and mailed this week. Sidney reported to the Board that First Call of Colorado has returned an executed contract for ossuary interments per the contract terms of $5 per cremains. B. Ray gave a Property Manager report: Ray reported that there will be a landscaping spring clean-up scheduled for the middle of May. Due to the melting, we have already started cleaning up and Ray has noticed a few areas where burials have sunk resulting in significant ground caving. Ray wanted to point out to