MEETING MINUTES – August 8, 2016
MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
August 8, 2016
Members Present:
Dick Cleveland
Mike Martinez
Art Chavez
Members Absent:
n/a
Staff:
Ray Sforzo
Sidney Harrington
CALL TO ORDER
Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the
Riverview Cemetery Mausoleum, Minturn, CO.
ROLL CALL
Dick, Art, Ray and Sidney were present. Mike is out of town on vacation.
PUBLIC COMMENTS
John Sheehan, of Vail, attended the meeting to discuss the idea of placing a plaque on
the memorial wall for Jim McNeill of Alpine Engineering. John stated that Jim was a very
hard working and dedicated partner in completing the cemetery mausoleum project. He
went on to say that Jim’s sudden and untimely death has been devastating to Anne
McNeill, Jim’s wife.
Sidney had a plaque proof mocked up for Board approval. John will take a copy and present it to Anne for approval of spelling.
APPROVAL OF MEETING MINUTES
Mike motioned to approve the meeting minutes from the September 12, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.
DISCUSSION
Ken Marchetti presented the 2017 preliminary budget and conducted the public hearing as required by Colorado law. Ken reported that the District Revenue has remained flat in comparison to 2016 which is not uncommon for a non-assessmen
year. Board and staff reviewed the line items and discussion ensued regarding appropriate budgeting for 2017.
Ken reported that most of the budget items are holding steady from this year to last. There will be a minor capital items added to 2017 including $10,000 for operable windows in the mausoleum as well as $10,000 for new flower beds in the cemetery. The $65,000 for the shed building will also remain as a capital item. For operations we will add a budget maintenance line item for “Roadway Maintenance” and plan for $12,000 for seal-coating the cemetery roadway.
Mike motioned to approve RESOLUTION 1-2016 to adopt the 2017 District budget and RESOLUTION 2-2016 to set the tax mil levy at 0.540 mils. Art seconded and all were in favor. Lastly, Art motioned to approve RESOLUTION 3-2016 to appropriate sums of money as discussed in this meeting, and Mike seconded. All were in favor. President Dick Cleveland signed the resolutions as well as the required paperwork to engage McMahon and Associates to conduct the 2016 audit for the Cemetery District.
Sidney gave an Administrator report:
Sidney discussed the Veterans memorial stone dedication ceremony and has been in communication with Pat Hammon. Board and staff discussed ideas for a short dedication ceremony. A short dedication speech, local Minturn veterans and a simple ceremony will be planned for Veterans’ Day. Mike knows a veteran who would be a good person to include. Dick recommended that we look to Pat Hammon for logistics and coordination efforts with Veterans.
Sidney presented the St. Patrick’s Parish bulletin advertisement renewal and Board agreed to renew the ad at the Bronze Sponsor level of $490. This year Sidney will add the local phone number to the ad.
Ray gave a Property Management report: Ray is looking for direction for keeping the shed building on our radar screen. Ray has spoken with Alpine Engineering’s Matt Wadey, who is a new partner in Alpine Engineering. Dick does not want to move forward with any work and says it would be premature to do so since we do not know what direction we are moving in with the building. Sidney reported that the TOM annexing the land is still on hold. Ray is looking to renewing the snow removal contract with A4S, the same provider as last year. Dick suggested that we engage in a two-year contract so that we can lock in our price. Ray reported that there will be two more cremation interments this month. Sidney presented the fuel log and inventory book.
BILL PAYING
The following electronic funds transfers were made:
EFT 8/8/2016 Century Link 320.15
EFT 7/22/2016 Vail Honeywagon 80.00
EFT 8/3/2016 Vail Honeywagon 46.00
EFT 7/22/2016 ERWSD 1,725.93
The following checks were signed:
8/8/2016 2040 Firstbank 529.62
8/8/2016 2021 Fitz Landscaping 1,334.48
8/8/2016 2041 The Home Depot 311.92
8/8/2016 2045 MW Window Cleaning, Inc. 175.00
8/8/2016 2042 Peggy Peters, HT 1,612.00
8/8/2016 2044 Mountain Valley Ventures 662.00
8/8/2016 2022 Rocky Mountain Custom Landscapes 2,343.00
8/8/2016 2046 Sforzo Enterprises, Inc. 4,700.00
8/8/2016 2047 Sidney Harrington 2,560.00
8/8/2016 2043 Snyder Grand Valley Memorials, Inc. 7,598.00
8/8/2016 2048 Xcel Energy 120.87
FUTURE AGENDA ITEMS
n/a
ADJOURNMENT Mike motioned to adjourn the regular meeting at 5:09 p.m., Art seconded and all were in favor.
The next regular board meeting is scheduled for Monday, November 14, 2016, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
Respectfully Submitted:
Sidney Harrington
Administrator
ATTEST:
______________________
Art Chavez
Minturn Cemetery District
Secretary/Treasurer
