MEETING MINUTES – December 12, 2016

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MEETING MINUTES – December 12, 2016

MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
December 12, 2016

Members Present:

Dick Cleveland

Mike Martinez

Art Chavez

 

Members Absent:

n/a

 

Staff:

Ray Sforzo

Sidney Harrington

 

I           CALL TO ORDER

Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.

 

II          ROLL CALL

Dick, Mike, Art, Ray and Sidney were present.

 

III         PUBLIC COMMENTS

n/a

 

IV         APPROVAL OF MEETING MINUTES

 

Mike motioned to approve the meeting minutes from the November 14, 2016 regular meeting and Art seconded. All were in favor and the minutes were approved.

 

  1. DISCUSSION

 

  1. Sidney gave an Administrator report:

 

Sidney recently distributed District files via email to the Board regarding the history of correspondence with Vail Memorial Park and passed out copies for Board member binders to keep on hand for reference if needed in the future.

 

A 2015 Assessed Value by Area chart was distributed to Board members. The chart itemizes an updated listing of tax distribution dollar amounts and percentages as it relates to Minturn, Vail and parts of Eagle-Vail.

 

Matt Mire was not in attendance; however, Sidney reported that Matt has advised us to the process of amending the Bylaws to exclude the 4 year “cooling off” period (term limitation) for appointed board members. It simply requires an amendment and public hearing process. Mike said he would like to address this item while Dick commented that we do not have an overwhelming amount of people who desire to serve on the Board of Directors for the Cemetery District. Sidney will add this process to the agenda during the winter of 2017.

 

  1. Ray gave a Property Management report:

 

Snow removal has been steady and heavy. The plowing kinks have been worked out and we have been successfully keeping it clear in case we have a winter burial. Ray has seen several inquiries for burial spaces and cremains interments this winter.

VII.     BILL PAYING

The following electronic funds transfers were made:

EFT     11/20/2016               ERWSD         149.49

EFT     12/5/2016                  Vail Honeywagon    30.00

EFT     12/6/2016                  Vail Honeywagon    46.00

EFT     12/9/2016                  Centurylink    188.55

 

The following checks were signed:

12/9/2016      2107   A4S Construction    900.00

12/9/2016      2101   ABC Parts, Inc.         251.74

12/9/2016      2102   Firstbank       1,760.02

12/9/2016      2103   Hoffman, Parker, Wilson & Carberry, P.C.          203.50

12/9/2016      2104   The Home Depot     439.01

12/9/2016      2015   Marchetti& Weaver, LLC     752.10

12/12/2016   2110   Peggy Peters, HT    390.00

12/9/2016      2100   Rocky Mountain Custom Landscapes    1,615.00

12/12/2016   2111   Sforzo Enterprises, Inc.      5,260.00

12/9/2016      2108   Sidney Harrington   2,560.00

12/9/2016      2109   Vail Valley ACE         13.28

12/9/2016      2106   Xcel Energy   1,194.40

 

  1. FUTURE AGENDA ITEMS

Revisions to District Bylaws regarding term limitations and 2016 budget audit

 

X.         ADJOURNMENT

 

Art motioned to adjourn the regular meeting at 4:23 p.m., Mike seconded and all were in favor.

 

The next regular board meeting is scheduled for Monday, December 12, 2016, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.

Respectfully Submitted:

Sidney Harrington

Administrator

ATTEST:

 

______________________

Art Chavez

Minturn Cemetery District

Secretary/Treasurer