Category: Post

The Minturn Cemetery District was established in 1945 for the purpose of caring for and maintaining the
Cemetery at 806 Cemetery Road in Minturn, Colorado, known today as the River View Cemetery. Public
funding for the cemetery is provided for by a property tax mill levy assessment within the Town of
Minturn, the Town of Vail, and the area between Minturn and the Route 6 Café in Eagle-Vail. The Board
of Directors is appointed by the Eagle county Commissioner’s office and consists of three members,
none of which are paid. The duties of the Board of Directors is to oversee the fiscal facilitation and
general operation/staffing of the River View Cemetery.

MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
September 4, 2012
Members Present:
John Sheehan
Dick Cleveland
Ernie Chavez
Members Absent:
None
Staff:
Ray Sforzo
Sidney Harrington
Guests:
Jim McNeil, Alpine Engineering
I CALL TO ORDER
John Sheehan called the regular meeting to order at 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.
II ROLL CALL
III PUBLIC COMMENTS
None.
IV APPROVAL OF MINUTES
Ernie Chavez motioned to approve the August 13, 2012 Meeting Minutes and Dick Cleveland seconded. All board members unanimously approved.
V STAFF DISCUSSION
A. Eagle Valley Surveying is moving forward with upper cemetery surveying.
B. The board, staff, and guests discussed RFP procedures for the memorial wall walkway. Jim McNeil is going to draw up a quick set of plans and put together a bid packet. Sidney will place the necessary public notices and a bid conference will take place at the cemetery for interested sub-contractors.
C. The board, staff and Jim McNeil discussed the role of Aquatec and the required duties of a water maintenance servicing contract including H2O sample analysis and electric control panel management. A motion was made by Dick Cleveland to continue utilizing Aquatec, Tom Platzer, for 1 year. An itemized list of duties needs to be put in writing and a 1 year contract put in place. Discussion concluded with Jim McNeil recommending that we need to find out the Town of Minturn’s water status.
D. A discussion took place amongst board members and staff regarding unmarked plot management and sonar interpretation. It was decided that a letter to jeopardized plot owners should simply inform people of the sonar findings and gather information in an effort to obtain public weigh in of the situation. Sidney will revise letter. Ray and Sidney will meet with Geophysical Investigations, Inc. to fully understand sonar findings.
E. Board members and staff discussed tombstone maintenance and leveling. A new proposal for leveling by Great Divide Concrete was discussed as an alternative to hiring Carlson Memorials for 2 more days at $6000.00. John Sheehan motioned to hire Great Divide Concrete to level the Koch memorial thus giving them a chance to meet performance standards and then the board can evaluate. Dick Cleveland seconded and Ernie Chavez voted no.
F. Sidney gave an update on the progress of the Mausoleum Open House event: catering, flowers, invitations, advertising and press release in place. Parking signs are needed. Sidney and Ray will pursue placement and design with Sign Design and Signature Signs.
G. A discussion about moving forward with proposed fencing inside the cemetery took place. Dick Cleveland motioned to approve the new fencing not to exceed proposed contract amount of $11,292.00. John Sheehan seconded the motion and all were in favor. Sidney will notify Kathy Lewenston at Robertson Marchetti to add cost to capital expenditure account.
H. Ray and Sidney shared materials from the Colorado Combined Convention (CFDA & CAC) in Black Hawk, Colorado.
I. Cemetery plot software is in development by Ramaker. Sidney will follow up with Jim McNeil so that the upper cemetery plot CAD files are delivered to Ramaker.
J. Ossuary memorial tree discussion ensued and Sidney will look into getting some more firm price estimates.
K. Ray and Sidney reported on how administrator and property maintenance and management roles have overlapped and a “team effort” is currently in place. The board suggested that we re-write the job description per our evolving shared responsibilities.
VI BILL PAYING
The following electronic funds transfers were made:
8/29/2012 Century Link $248.19
8/22/2012 Chase Ink (late fees) $41.85
8/22/2012 Vail Honeywagon $73.27
9/4/2012 Waste Management $59.14
8/21/2012 Xcel Energy $80.77
The following checks were signed:
8/31/2012 1354 CHASE Ink $934.73
8/31/2012 1355 ERWSD $908.96
8/31/2012 1356 Eagle Valley Surveying $490.00
8/31/2012 1357 Fitz Landscaping $8036.23
8/31/2012 1358 Sforzo Enterprises, Inc $3600.00
8/31/2012 1353 Stephens Home Care $769.38
9/4/2012 1359 Sidney Harrington $1620.00
VII FUTURE AGENDA ITEMS
Pricing for capping stone fence pillars
Historical plaque to mark the Mausoleum building
Mausoleum door signage
Parking curb stops, striping
Mausoleum venting
VIII ADJOURNMENT
John Sheehan motioned to adjourn the regular meeting at 6:41 PM. .
The next meeting is scheduled for Monday, October 8, 2012, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
Respectfully Submitted:
Sidney Harrington
Administrator
ATTEST:
______________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer

MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
August 13, 2012
Members Present:
John Sheehan
Dick Cleveland
Ernie Chavez
Members Absent:
None
Staff:
Ray Sforzo
Sidney Harrington
Guests:
Jim McNeil, Alpine Engineering
Stan Hogfeldt, Eagle Valley Surveying, Inc.
I CALL TO ORDER
John Sheehan called the regular meeting to order at 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.
II ROLL CALL
III PUBLIC COMMENTS
None.
IV APPROVAL OF MINUTES
Dick Cleveland motioned to approve the July 9, 2012 Meeting Minutes and Ernie Chavez seconded. All board members unanimously approved.
V STAFF DISCUSSION
A. Discussion about the B & B Asphalt estimate for paving completion of the cemetery driveway took place. Dick Cleveland motioned to move forward with the project based upon a written work estimate not to exceed $6114.00. Ernie seconded the motion and the board approved the work unanimously.
B. The board, staff, and guests discussed the upper cemetery plot layout that was presented by Stan Hogfelt of Eagle Valley Surveying, including the placement of caps, sprinkler system, irrigation relocate,
plot lines in winter, and ease of measurement. It was decided that the project should move forward upon receiving a written proposal from Stan Hogfeldt. Ray will facilitate and obtain proposals for the relocation of the irrigation system in the upper cemetery.
C. Discussion about the memorial walkway cost, design, use, materials and aesthetics followed amongst all present. It was decided that Ray would move forward with finalizing a walkway plan and obtaining bids for a flagstone walkway (to include planting) to present to the board members.
D. John Sheehan motioned to complete headstone maintenance for an additional two days at the price of $6000.00 with Carlson Memorials. Ernie seconded the motion. Dick Cleveland voted against the motion; however, the motioned passed 2 to 1.
E. Discussion regarding a proactive approach to dealing with 167 gravesites that may contain pre-existing remains in unmarked graves. It was decided that the District would develop a mailing list of those names and try to make every effort to notify them in writing of the situation. Within 60 days a meeting will take place to collect community feedback. Only then, may we move forward with selling lower cemetery plots to anyone.
F. A motion to set the rate of the cremains burial fee at $100.00 was made by Dick Cleveland and was seconded by Ernie Chavez. It was decided that Sidney will research and provide options for the ossuary memorial plaque wall design
G. John motioned to approve the purchase of administration items: office refrigerator, fan, exterior brochure box, funeral folding chairs. Dick seconded the motion and items were unanimously approved.
H. An Open House event was discussed and approved to take place at the Mausoleum on Oct.3, 2012. An event budget was set not to exceed $3000.00. A guest list discussion followed.
I. All commented on how lovely the cemetery grounds look. John suggested lights on a timer in the Mausoleum and Ray will look into making that happen.
J. It was unanimously approved that Sidney, Ray and board members shall attend the CFDA & CAC combined convention. Dick suggested we follow county per diem travel expenditures guidelines.
VI BILL PAYING
The following checks were signed:
8/2/2012 1310 Janet Field 446.74
8/12/2012 1313 Rocky Mtn Custom Landscape 2951.57
8/12/2012 1314 Ray Sforzo 180.00
8/12/2012 1346 Stevens Home Care 1114.78
8/12/2012 1347 Robertson & Marchetti, P.C. 294.75
8/12/2012 1348 Sforzo Enterprises, Inc 4125.00
8/12/2012 1349 Sidney Harrington 1182.91
8/12/2012 1350 Mountain Valley Ventures 1600.00
8/2/2012 1312 Ray and Janet Shei 2000.00
VII CERTIFICATE SIGNGING
Ray and Janet Shei
Kathryn Margaret Shei
VIII FUTURE AGENDA ITEMS
No specific new items were mentioned.
IX ADJOURNMENT
A motion was made by Dick Cleveland and seconded by Ernie Chavez to adjourn the regular meeting at approximately 7 p.m. The motion passed unanimously.
The next meeting is scheduled for Monday, September 4, 2012, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
Respectfully Submitted:
Sidney Harrington
Administrator
ATTEST:
______________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer

MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
July 9, 2012
Members Present:
John Sheehan
Dick Cleveland
Ernie Chavez
Members Absent:
None
Staff:
Ray Sforzo
Guests:
Jim McNeil, Alpine Engineering
I CALL TO ORDER
John Sheehan called the regular meeting to order at 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.
II ROLL CALL
III PUBLIC COMMENTS
None.
IV APPROVAL OF MINUTES
n/a
V STAFF DISCUSSION
A. John Sheehan discussed the Minturn Cemetery Administrator position status. Sidney Harrington has accepted the position. John notified the other candidates. Jessica said that she would come in and pay bills and is enthusiastic about training the new person. Everyone agreed that this was acceptable. About 7 unpaid bills have accumulated. John will call Sidney tonight and get them on the same page. Dick commented on allowing time for Sidney to get up and running and for Ray and Sidney to determine how they will work together.
B. Jim McNeil will give a construction update on the status of water. Cold Spring Granite fixed it and it should be good to go. Jim received a
proposal from the company that installed the pump station for a monthly maintenance contract that is $422/mo. Jim will need to work with Ray to get measurements from the guy who did the pump station measurements. He was supposed to come today. He will get a bacteria sample to take to the lab and he will send a report to the state. We don’t know the status of the public works building. We could coordinate flow meter recordings.
C. The board and staff has proceeded with the upper cemetery plot layout. Jim sent Ray a CAD The Board and Jim when on to discuss the need for the plots to be 5×10 not 6×10 which will result in another 50 plots. Ray said they suggested corner pins for measuring as a simple solution rather than going off the last tombstone, which everyone agreed, does not work. We need an easy solution to marking plots and there was a discussion about winter burials. If you are off half a foot in the winter then everything is off moving forward. What about Mausoleum Building storage for the winter months. Ernie opposed this idea. John questions the logic in destroying the cemetery during winter months. Ernie said that we have been doing this for 100 years. John pointed out how digging in the snow affects the grounds. Could the cemetery use the outside crypts for storage and then bury in the ground in springtime? Ray commented that the bylaws may not allow Mausoleum usage for non-members. Ernie firmly disagrees with postponing winter burials. Discussion continued about the layout of the upper cemetery and the best way to do that.
We have hired Eagle Valley Surveying for some preliminary site work to determine the plot layout for the upper cemetery. They will come to the next meeting to give some advice on what they believe will be the best way to lay it out.
D. Discussion about drainage bids and moving forward before the road washes out. A decision was made to use Fitz Landscaping with work to begin as soon as they could schedule it.
A motion was made by Dick Cleveland to approve Fitz Landscaping work and was seconded by John Sheehan. All approved.
E. Memorial Wall Design approval was discussed. Design approval pending, as well as cost determination, plaque design and layout, water drainage, irrigation, snow removal, landscaping.
F. Maintenance contract of the water system was discussed at length. No decisions were made and we are exploring cheaper alternatives.
G. Subcontractor bills and performance issues were discussed and resolutions considered.
VIII BILL PAYING
Checks and electronic payments were issued and distributed on or after July 24 and include the following:
Check 1345, 7/24/12, $694.30 to Robertson & Marchetti for accounting services
Check 1344, 7/24/12, $110.00 to Town of Minturn for plumbing permit
Check 1328, 7/24/12, $1814.88 to ERWSD for water and sewer
Check 1343, 7/24/12, $1650.00 to Rocky Mountain Custom Landscapes for landscaping
Check 1342, 7/24/12, $39.31 to Zee Medical for supply kit
Check 1341, 7/24/12, $1650.00 to Mountain Valley Ventures for landscaping
Check 1340, 7/24/12, $.017 to Eagle County Clerk for vehicle registration fee
Check 1339, 7/24/12, $637.06 to Home Depot for materials
Check 1338, 7/24/12, $244.75 to Century Link for phone and internet
Check 1337, 7/24/12, $42.66 to Office Depot for office supplies
Check 1336, 7/24/12, $10.50 to Vail Lock & Key for re-keying
Check 1335, 7/24/12, $29.98 to ABC Auto Parts
Check 1334, 7/24/12, $5335.00 to Ray Sforzo for contract labor
Check 1330, 7/24/12, $20.55 to Dick Cleveland for operations expense
Check 1332, 7/24/12, $182.71 to Sign Design for advertising/signage expense
Check 1331, 7/24/12, $520.00 to Nelson Electric for hot water heater hook-up
Check 1330, 7/24/12, $1135.00 to AEI for engineering services
Check 1329, 7/24/12, $309.59 to Chase Ink credit card
Check 1304, 7/24/12, $1713.50 to PSI for plumbing expense
Check 1305, 7/24/12, $75.97 to Xcel Energy for utility expense
Check 1306, 7/24/12, $9000.00 to Carlson Memorials for headstone repairs
EFT payment, 8/2/12, $58.25 to Waste Management
EFT payment, 8/2/12, $257.42 to Century Link for phone and internet services
EFT payment, 8/2/12, $17.00 to Office Depot for late fees
VII FUTURE AGENDA ITEMS
No specific new items were mentioned.
IX ADJOURNMENT
A motion was made by Ernie Chavez and seconded by John Sheehan to adjourn the regular meeting at 6:46 p.m. The motion passed unanimously.
The next meeting is scheduled for Monday, September 10, 2012, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
Respectfully Submitted:
Sidney Harrington
Administrator
ATTEST:
______________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer

Minturn Cemetery District
Regular Board Meeting
March 12, 2011
Members Present: Members Absent:
Ernie Chavez, Secretary/Treasurer John Sheehan, President
Dick Cleveland, Vice President excused
Staff:
Jessica Guthrie, Administrator
Jim McNeil, Engineer
I. Call to Order
Dick C. called the board meeting to order at 4:10pm at Minturn Town Hall.
II. Roll Call
III Public Comments
None
IV. Agenda Items
V. Staff Discussion
Jim McNeil
1) Cold Spring Granit – have not heard from them, they signed for Jim McNeil’s letter 3/7. Jim M. to follow up with letter of notice that the Minturn Cemetery District (MCD) will be filing with their bond company.
2) Construction Update – Building has been started. Jim M has not heard from Xcel Energy, he proposed we go with a different company to trench and install electrical from mausoleum power source. Discussion followed. Board agreed to have Jim M. to seek bids for electrical supply and trenching to maintenance building.
Seed vs. Sod – change order from Steven’s is $10,000 more than for seed.
Dick C. motioned to accept change order for sod, Ernie C. seconded. Motion passed unanimously.
Discussion regarding pump and septic system wiring contracting via Alpine Engineering, Inc (AEI).
Ernie C. motioned for AEI to contract for pump and septic system wiring, Dick C. seconded. Motion passed unanimously.
Jessica G. asked for a removable traffic post for access road into the new cemetery.
Jessica Guthrie
1) Alex Grab has turned in resignation. Jessica G. to put ad in papers. Interviews to be scheduled for Monday April 9 starting at 3pm.
2) Bid Process – Discussion followed regarding processes Jessica G. gathered. Dick C. would like processes from more municipalities. Jessica G. will gather more information. Discussion to continue at board meeting April 9, 2012
3) Database – database will be put on hold till all digital map layers are available and construction is complete in upper cemetery.
4) Jessica G. and Allen C. to write resolution to change the paper of record to the Vail Daily.
V. Meeting Minutes Approval
Motion to approve and accept Feb 13, 2012 minutes was made by Ernie C., seconded by Dick C.,). Motion passed.
VI. Future Agenda Items
Cold Spring Granit
Construction update
Bid Process
New Maintenance specialist
VII. Bill Paying
1251
Anthem Steel
15,882.44
1252
vytis
8,000.00
1253
Century Link
241.93
1254
CO Assoc of Cemeteries
100.00
1255
McMahan & Assoc
4,900.00
1256
RMPC
534.90
1257
Xcel
822.01
1258
Zurich NA
4,495.00
1261
Jessica Guthrie
1,272.75
1262
Office Depot
241.67
1263
Rocky Mtn Custom Landscape
900.00
eft
Waste Management
54.69
eft
Vail Honeywagon
116.24
1259
void
1260
void
VIII. Adjournment
A motion was made by Dick C. and seconded by Ernie Chavez to adjourn the board meeting at 5:44pm. The motioned was passed unanimously.
The next meeting, regular board meeting, is scheduled for Monday April 9, 2012 at 4 pm, at the Minturn Town Hall, Minturn, CO.
Respectfully submitted:
Jessica Guthrie
Minturn Cemetery Administrator
ATTEST:
________________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer

Minturn Cemetery District
Regular Board Meeting
February 13, 2011
Members Present:
Ernie Chavez, Secretary/Treasurer
Dick Cleveland, Vice President
Members Absent
John Sheehan, President
Staff:
Jessica Guthrie, Administrator
Jim McNeil, Engineer
Alex Grab, Maintenance
Guests:
Mike Stevens
I. Call to Order
Dick C. called the board meeting to order at 4:05pm at Minturn Town Hall.
II. Roll Call
III Public Comments
None
IV. Agenda Items
Mike Stevens:
Mr. Stevens wanted clarification on contract awards and board’s process on selecting a contractor. Discussion ensued explaining the board’s process. Jessica G. will obtain the bid processes from towns of Minturn and Vail, and AEI for the board’s comparison.
Cold Spring Granit
Discussion ensued regarding history of plumbers used and repairs done since occupation of mausoleum. Jim M. to write letter to Cold Spring Granit a.s.a.p. regarding warranty of boiler and snow melt systems. Jessica G. will send all PSI invoices to Jim M. and Dick C.
V. Staff Discussion
Jim McNeil – Construction Update
1) Anthem Steel to deliver building week of Feb. 17. Jim M. will get invoices from Anthem Steel and Vytis Steel to Jessica G. for checks for delivery of building.
2) Jim M. to get the change order numbers to the board.
V. Meeting Minutes Approval
Motion to approve and accept Jan 9, 2012 minutes was made by Ernie C., seconded by Dick C.,). Motion passed.
VI. Future Agenda Items
Cold Spring Granit
Construction update
Bid Process
New Maintenance specialist
VII. Bill Paying
eft
Home Depot
1,166.57
1244
Century Link
241.56
1245
Jessica Guthrie
1,742.25
1246
Minturn/Red Cliff Business Assoc
40.00
1247
Ramaker & Associates
2,551.50
1248
RMPC
1,940.20
1249
Rocky Mtn Custom Landscape
1,800.00
1250
Xcel
872.08
eft
chase ink
490.59
eft
Vail Honeywagon
116.36
eft
Waste Management
61.40
VIII. Adjournment
A motion was made by Dick C. and seconded by Ernie Chavez to adjourn the board meeting at 5:05pm. The motioned was passed unanimously.
The next meeting, regular board meeting, is scheduled for Monday March 12, 2012 at 4 pm, at the Minturn Town Hall, Minturn, CO.
Respectfully submitted:
Jessica Guthrie
Minturn Cemetery Administrator
ATTEST:
________________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer

Minturn Cemetery District
Regular Board Meeting
January 9, 2012
Members Present: Staff:
John Sheehan, President Jessica Guthrie, Administrator
Ernie Chavez, Secretary/Treasurer Alex Grab, Maintenance Specialist
Dick Cleveland, Vice President Jim McNeil, Engineer
Allen Christensen, Attorney
Guests:
I. Call to Order
John S. called the board meeting to order at 4:06 pm at Minturn Town Hall.
II. Roll Call
III Public Comments
None
IV. Agenda Items
Board Elections:
Ernie C. nominated John S. for president, Dick C. seconded. Passed 2-0.
Ernie C. nominated Dick C. for vice president, John S. seconded. Passed 2-0.
John S. nominated Ernie C. for Treasurer/Secretary, Dick C. seconded. Passed 2-0.
Construction Update, Jim McNeil:
Concrete work is finished, water treatment plans have been approved by the regional director and passed on to state. Waiting on building.
Approval of Dec. 12, 2011 minutes:
Ernie C. made motion to approve the minutes from Dec 12, 2011, Dick C. seconded.
Passed (3-0).
GPR findings:
Discussion ensued regarding how to proceed with the current situation of the cemetery. The board has decided to offer cremation burial in-lieu of casket burial in the plots that are either occupied by unknowns or have been affected by shifting underground. Jessica G. and Ernie C. will research for addresses of plot owners or family members’, once the new upper cemetery is completed there will be a special meeting and site visit. Jessica G. will start the process to advertise notification to those plot owners whom there has been no contact for 75 years or more so the Minturn Cemetery District (MCD) can pick-up those plots.
Cold Spring Granit repair bills from PSI:
Cold Spring Granit was the general contractor for mausoleum. There has been a few repairs to the plumbing and snow melt systems since the building was turned over to the MCD. Discussion ensued as to how to proceed with Cold Spring Granit.
Decision was made for Jim McNeil to write letter to Cold Spring Granit stating the warranty issue to the mausoleum and requesting reimbursement for all funds paid out, if there is no response within 7 working days, Allen Chistensen will put bond company on notice of lien.
V. Staff Discussion
Jessica Guthrie
1) Jessica G. enquired when she can start selling plots in the new upper cemetery. Discussion ensued, the decisions was to wait till the survey pins are set, which won’t be till the upper cemetery is finished.
2) Jessica G. enquired if the upper cemetery could be sodded instead of seeded when ready since it will be finished in early summer. Jim M. will seek the amount for the change order from Steven’s Home Care.
V. Meeting Minutes Approval
Ernie C. made a motion to approve and accept Dec. 12, 2011 meeting minutes, seconded by Dick C., motion passed (3-0).
VI. Future Agenda Items
Construction update
Cold Spring Granit (follow-up)
VII. Bill Paying
1229
AEI
1,011.00
1230
Alex Grab
276.00
1231
Century Link
240.33
1232
Colorado Mountain News Media
86.67
1233
ICON
36,686.50
1234
Jessica Guthrie
1,196.00
1235
Metal Design, Inc
3,456.00
1236
Plumbing Systems Inc
482.00
1237
Ramaker & Associates
2,995.00
1238
Rocky Mtn Custom Landscape
900.00
1239
Stevens Home Care
103.88
1240
Vail Electronics Inc
407.00
1241
Vail Honeywagon
116.59
1242
Waste Management
61.23
1243
Xcel
1,036.52
49,054.72
VIII. Adjournment
A motion was made by John Sheehan and seconded by Ernie Chavez to adjourn the board meeting at 5: 35pm. The motioned was passed unanimously.
The next meeting, regular board meeting, is scheduled for Monday Feb. 13, 2012 at 4 pm, at the Minturn Town Hall, Minturn, CO.
Respectfully submitted:
Jessica Guthrie
Minturn Cemetery Administrator
ATTEST:
________________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer