MEETING MINUTES December 9, 2013

Members Present: John Sheehan Dick Cleveland Mike Martinez

Members Absent:
n/a

Staff:
Ray Sforzo
Sidney Harrington

 

MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES December 9, 2013

I CALL TO ORDER
John Sheehan called the regular meeting to order at approximately 4:05 p.m. at the Riverview
Cemetery Mausoleum, Minturn, CO.

II ROLL CALL
John, Dick, Mike were all present.

III PUBLIC COMMENTS
n/a

IV APPROVAL OF MEETING MINUTES
Dick motioned to approve the meeting minutes from November 12, 2013. John seconded the motion and all were in favor.

STAFF DISCUSSION
A. Property Manager Report

Ray reported that the snow removal on the new buildings is a necessary task. He says there is a little more hand shoveling to perform that will affect the snow removal budget. He recommends heat tape and gutter on the front edge of the restroom building, on just one side, to stop the water from dripping onto the pavement.

The mausoleum air system clock timer was installed successfully.

Lindsey Webbe is very interested in purchasing 6 plots in the upper cemetery. He inquired about the landscape master plan for the property. Mr. Webbe would like to have a bench and possibly trees/plantings in the upper cemetery. He is planning cremains burials. Dick commented that planting trees near the support wall will only damage it and that he does not approve of tree plantings. Tree roots are equally undesirable for digging purposes. John also agreed. Mike commented that tree roots will quickly damage the retaining wall. Dick thinks we should live with what we have now and get used to how the upper cemetery feels. This is a brand new cemetery and we need to “live with it” for a while to figure out if any changes or additions are necessary – for now we are not making landscape additions to the upper cemetery. The Board agreed.

Ray gave a response to the budget concerns for his duties here at the cemetery. Ray reported that casket burials add up to about 32 hours of labor per event. This is an average and incidental labor can add up with snow and trench boxing. Other unscheduled labor items, i.e., cremains burials, also contribute. Additionally, the capital improvement project resulted in more hours spent on site while accommodating the needs of the general contractor and sub-contractors.

B. Robertson Marchetti, PC, prepared the 2013 budget amendment resolution to account for capital spending. The Board was presented with the amendment for review, vote and signature. Dick motioned to approve, John seconded, and all were in favor.

C. Sidney gave an administrator report. The Bacas have agreed to pay their outstanding invoice in its entirety by the end of the year. Beyond The Tree Woodworking is moving forward with the table and lectern, and a deposit invoice is forthcoming. Logo and website are continuing to move forward. Sidney showed everyone the new photography that will be uploaded next. www.minturncemetery.org is the new web address and better suited than the old web address: www.minturnriverviewcemetery.com.

D. Burke Harrington gave a building project update. Change orders on the project were minor and not significant enough to bill the District for. Burke said Ray helped a lot with logistics and there was enough workability with the project details to keep the things going smoothly. Minor adjustments were made as needed per the architecture plans to make everything fit accordingly. A little touch up painting and other minor items remain.

VI BILL PAYING
The following electronic funds transfers were made:
EFT 12/8/2013 Century Link 272.02
EFT 12/3/2013 Vail Honeywagon 31.18
EFT 12/1/2013 Waste Management 45.00

The following checks were signed:
12/9/2013 1602 Burke Harrington Construction 17,997.17
12/9/2013 1603 Chase Ink 368.42
12/9/2013 1594 Fitz Landscaping 2,151.15
12/9/2013 1595 The Home Depot 967.82
12/9/2013 1596 Plumbing Systems, Inc. 312.00
12/9/2013 1597 Roberston & Marchetti, P.C. 409.43
12/9/2013 1598 Rocky Mountain Custom Landscapes 607.28
12/9/2013 1604 Sforzo Enterprises, Inc. 4,305.00
12/9/2013 1605 Sidney Harrington 700.00
12/9/2013 1599 Vail Daily 19.00
12/9/2013 1600 Xcel Energy 867.24
12/9/2013 1601 Zee Medical, Inc. 220.00

VIII FUTURE AGENDA ITEMS

IX ADJOURNMENT
Dick motioned to adjourn the regular meeting at approximately 5:35 PM.

The next regular board meeting is scheduled for Monday, January 13, 2014, 4:00 p.m., at the
Minturn Riverview Cemetery Mausoleum, Minturn, CO.

ATTEST:
Respectfully Submitted: Sidney Harrington Administrator

Mike Martinez
Minturn Cemetery District
Secretary/Treasurer