MEETING MINUTES January 13, 2014

minutes-iconMINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES January 13, 2014

Members Present: John Sheehan Dick Cleveland Mike Martinez

Members Absent:

n/a

Staff:

Ray Sforzo

Sidney Harrington

Jim McNeil, Alpine Engineering

 

I           CALL TO ORDER

John Sheehan called the regular meeting to order at approximately 4:04 p.m. at the Riverview

Cemetery Mausoleum, Minturn, CO.

 

II          ROLL CALL

John, Dick, Mike were all present.

 

III         PUBLIC COMMENTS

n/a

 

IV         APPROVAL OF MEETING MINUTES

Dick motioned to approve the meeting minutes from December 9, 2013.  John seconded the motion.  John abstained because he was not present at the October 14 meeting.

 

STAFF DISCUSSION

A.  Ray gave a property manager report.  Quite a bit of snow has been removed and will continue to be moved via loader work/Bobcat to the other side of Cemetery Road. Town of Minturn has instructed Ray where to place snow.  Bathrooms and Gazebo seems to be functioning well and we will keep the snow clear.  Martinez plowing has been going smoothly.

 

B.  Sidney received a letter from the estate of Allen Christensen and copied the Board. The estate attorney requested a $20,191.81 payment from the Minturn Cemetery District for Allen’s legal services that were “never billed” to the District. The Board discussed the feasibility of paying Allen for the unbilled legal counsel that he provided in 2012 and 2013. The District as well as Robertson Marchetti had been asking Allen for an invoice for many months. The Minturn Cemetery District is funded by tax dollars and has a fiduciary responsibility to the public.  The District would not and could not possibly pay the requested amount without basis. Sidney responded to the estate request asking that supporting documentation be provided to the District in the form of times, dates and billable hours spent working for the District. The Board asked Sidney to research the regular meeting attendance in 2013 to determine how many meetings Allen attended as well as how much we have paid Allen during the years in question (2010, 2011, 2012 and 2013).

 

Secondly, Sidney presented a list of attorney’s for the Board to consider for District legal counsel replacement. The list came from Jim White, Minturn Town Manager.  The Board would like to interview a few attorney candidates who have experience with special districts.  An RFP for legal services is the appropriate route to finding an attorney.

 

C. Sidney presented revised Minturn Cemetery logos for the Board and staff to review. John commented that he liked having the word “mausoleum” in the logo because it seems that few people realize that a mausoleum is here at the cemetery.  Samples will be presented at the next meeting.

 

D. Sidney reported that Lindsey Webbe is still considering his monument options before purchasing 6 plots in the new upper cemetery. Rules and regulations have been forwarded to Lindsey.

 

E.  Jim McNeil has processed the final pay application for the gazebo and public restroom project. The total final payment to Burke Harrington Construction including retainer is

$13,574.62. Dick motioned to approve and pay the final bill for the project. John seconded and all were in favor. Jim said that no lien waiver is required because of the Notice of Final Pay that appeared in the paper for two weeks. The respective dates in the Notice also prompt the start of the 2 year contractor warranty.

 

F.  The Board and staff looked at Burl wood samples online. One was selected for purchase.

The Burl wood will be placed on the wall above the ossuary.  Brass plaques will serve as a memorial for ossuary patrons.

 

VI         BILL PAYING

 

The following electronic funds transfers were made: EFT     1/12/2014                  Century Link 273.68

 

The following checks were signed:

1612  Alpine Engineering Inc.      2,285.32

1607  Beyond the Tree Woodworks       1,437.75

1606  Burke Harrington Construction    13,574.62

1613  Chase Ink     1,476.46

1620  Digital FX, Inc.          2,500.00

1608  Eagle County Historical Society   251.00

1609  The Home Depot    87.85

1610  Martinez Trucking, Inc.        280.00

1614  Sforzo Enterprises, Inc.      4,410.00

1615  Sidney Harrington   2,170.00

1611  Vail’s Cleaning Machine    60.00

1616  Xcel Energy  1,292.10

VIII       FUTURE AGENDA ITEMS IX          ADJOURNMENT

John motioned to adjourn the regular meeting at approximately 5:32 PM.

 

The next regular board meeting is scheduled for Monday, December, 2013, 4:00 p.m., at the

Minturn Riverview Cemetery Mausoleum, Minturn, CO.

 

ATTEST:


Respectfully Submitted: Sidney Harrington Administrator

 

Mike Martinez

Minturn Cemetery District

Secretary/Treasurer

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