Meeting Minutes – July 2015

MINTURN CEMETERY DISTRICT

REGULAR MEETING MINUTES

July 6, 2015

Members Present:

Dick Cleveland

Mike Martinez

John Sheehan

 

Members Absent:

n/a

 

Staff:

Sidney Harrington

Ray Sforzo

 

I           CALL TO ORDER

John Sheehan called the regular meeting to order at approximately 4:01 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.

II          ROLL CALL

John, Mike, Ray and Sidney were all present. Dick was 10 minutes late to the meeting.

III         PUBLIC COMMENTS

n/a     

IV         APPROVAL OF MEETING MINUTES

Mike motioned to approve the meeting minutes from June 8, 2015 and John seconded the motion. All were in favor.

V           DISCUSSION

A. Sidney gave an Administrator report:

 

Independent contract drafts have been reviewed by both Board and Staff over the last three meetings. Attorney for the District, Matt Mire, has also reviewed and approved. Subcontracts for Ray and Sidney were executed.

 

The Board of County Commissioners has drafted a resolution to appoint Art Chavez to the Minturn Cemetery District Board of Directors. If there are no additional comments, changes, or additions, the resolution will move forward on the meeting docket and will be signed in the next few weeks. Board and Staff, including Matt Mire, have reviewed the draft and approve as is written.

 

A. Ray gave a Property Manager report:

 

Landscape updates: rain has put everything into vibrant bloom. New mulch was added towards the top of the property and flowers along the fence have been planted. Ray would like to finish planting flower bays along the front of the fence where we recently gabled the fence line for draining water/snow. John motioned to finish planting the fence line flower bays with 75% perennials and 25% annuals for a price not to exceed $3500. Mike seconded and all were in favor.

 

Board and staff reviewed the stucco repair bid that came in at a price of $6,400 which also includes diagnostic and preventative improvements to the wall. Two other stucco contractors did not respond to phone calls. Dick motioned to approve the stucco repairs at a  price not exceed $6,400 and John seconded. All were in favor.

 

Ray is working with Jim McNeil to determine TOM lot lines down by the shed. Ray would like to pursue trading 8 feet of land with the TOM. What is the next step to discuss options? Dick will contact the Town Manager to discuss ideas that may or may not include a joint  revocable lease for property or a land trade.

VI.        BILL PAYING

 

The following electronic funds transfers were made:

EFT     7/3/2015                    Vail Honeywagon    30.78

EFT     7/5/2015                    Waste Management           105.00

EFT     7/6/2015                    Century Link 256.14

 

The following checks were signed:

7/6/2015        1868   Defina Construction, Inc.   300.00

7/6/2015        1869   Firstbank       460.61

7/6/2015        1866   Fitz Landscaping     14,114.49

7/6/2015        1870   Hoffmann, Parker, Wilson & Carberry, P.C.       37.00

7/6/2015        1871   The Home Depot     331.30

7/6/2015        1872   Mountain Valley Ventures, Inc.      552.00

7/6/2015        1873   MW Window Cleaning, Inc.            350.00

7/6/2015        1874   Orkin  500.00

7/6/2015        1875   Peggy Peters, HT    727.50

7/6/2015        1867   Rocky Mountain Custom Landscapes    788.19

7/6/2015        1876   Sforzo Enterprises, Inc.      6,037.50

7/6/2015        1877   Sidney Harrington   2,170.00

 

VII.       FUTURE AGENDA ITEMS

Election of officers, shed building

 

VIII.      ADJOURNMENT

Dick motioned to adjourn the regular meeting at 5:00 p.m., John seconded and all were in favor.

 

The next regular board meeting is scheduled for Monday, August 10, 5:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.

 

Respectfully Submitted:

Sidney Harrington

Administrator

ATTEST:

 

______________________

Mike Martinez

Minturn Cemetery District

Secretary/Treasurer