Meeting Minutes – June 2014

MINTURN CEMETERY DISTRICT

REGULAR MEETING MINUTES
June 9, 2014
Members Present:
Dick Cleveland
Mike Martinez
John Sheehan

Members Absent:
n/a

Staff:
Sidney Harrington
Ray Sforzo

I CALL TO ORDER
John Sheehan called the regular meeting to order at approximately 4:02 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.

II ROLL CALL
John, Mike and Dick, Ray and Sidney were all present.

III PUBLIC COMMENTS
n/a

IV APPROVAL OF MEETING MINUTES
Dick motioned to approve the meeting minutes from May 12, 2014.  John seconded the motion and all were in favor.

STAFF DISCUSSION

A. Ray gave a property management report:

Ray reported an irrigation problem at the vault. Rocky Mountain Custom Landscapes is in charge of irrigation meter maintenance – they turn on the system in the spring and turn it off in the fall. Meter was left on all winter and pipes froze. RMCL made the repairs and it failed after about a week. The water meter and pipe required repair and a backflow preventer was added.

Eager Beaver Tree Trimming Services completed tree trimming on the Cottonwoods to remove dead branches in the lower cemetery. Mike commented how nice the cemetery looked on Memorial Day.

Ray would like to move forward with purchasing a 30 gallon, rectangular fuel tank with pump. Ray will ensure the small truck can handle the fuel weight. The Board agreed and John motioned to approve the purchase not to exceed $850.  Dick seconded and all were in favor.

B.  Sidney gave an Administrator report:

Sidney presented the newly printed Cemetery brochure.  500 brochures have been printed and will be available for distribution.

Secondly, a postcard mock-up was presented along with verbiage. Sidney will move forward with printing and mailer facilitation with a mailing service.

A new Board & Staff contact list was distributed to Board and Staff which includes Matt Mire contact information. Sidney will invite Matt Mire to attend the next regular Board meeting so that we all can meet him and discuss expectations.

Board and Staff discussed Cemetery sales and bill collections.  All agreed the District is not in the business of financing services as we are not staffed for that. Offering credit card acceptance to customers as an alternative to cash payments in full at time of service is something Sidney will look into at First Bank.

C. Cost of irrigation for new plantings did not exceed $4,000. Board and Staff walked outside to view the new trees and do a property tour and resulted in the following discussion items:

– Newly planted trees, additional trees to be added
– Cemetery gate access next to TOM building
– Drain at public restroom
– Irrigation vault improvements
– Covered storage at maintenance building for Bobcat and shoring equip.
– Replace “unknown” crosses that were built by Mike’s woodshop class 10 yrs. Ago
– Hoses that are unused should be placed on craigslist.com for sale

VI BILL PAYING

The following electronic funds transfers were made:
EFT 6/9/2014  Century Link 253.14
EFT 5/20/2014  Vail Honeywagon 350.00
EFT 5/22/2014  Vail Honeywagon 500.00
EFT 5/28/2014  Vail Honeywagon 1,125.00
EFT 6/4/2014  Vail Honeywagon 31.19
EFT 6/6/2014  Vail Honeywagon 375.00
EFT 6/5/2014  Waste Management  100.00

The following checks were signed:
6/9/2014 1678 ABC Parts, Inc 47.96
6/9/2014 1679 Bobcast of the Rockies 1,475.34
6/9/2014 1684 Chase Ink 969.90
6/9/2014 1681 Eager Beaver Tree Service 1,025.00
6/9/2014 1682 Fitz Landscaping 2,885.55
6/9/2014 1683 Guida Building Co. 255.00
6/9/2014 1680 Home Depot 1,130.12
6/9/2014 1685 Mobloggy 225.00
6/9/2014 1686 Orkin Pest Control 500.00
6/9/2014 1687 Roberston & Marchetti, P.C. 698.45
6/9/2014 1688 Rocky Mountain Custome Landscapes 2,142.80
6/9/2014 1690 Sforzo Enterprises, Inc. 5,442.50
6/9/2014 1689 Ray Sforzo – reimbursables 32.00
6/9/2014 1693 Sidney Harrington 1,400.00
6/9/2014 1694 Town of Minturn 2,791.32
6/9/2014 1691 Xcel Energy 324.88
6/9/2014 1692 Zurich 20.00

IX FUTURE AGENDA ITEMS
Refer to STAFF DISCUSSION C.

IX ADJOURNMENT
John motioned to adjourn the regular meeting and Mike seconded at approximately 6:10 PM.

The next regular board meeting is scheduled for Monday, July 14, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.

Respectfully Submitted:
Sidney Harrington
Administrator
ATTEST:

______________________
Mike Martinez
Minturn Cemetery District
Secretary/Treasurer