MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
June 8, 2015
Present: Dick Cleveland
I. CALL TO ORDER
Dick Cleveland called the regular meeting to order at approximately 4:30 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.
II. ROLL CALL
Dick, Mike, Ray and Sidney were all present.
III. PUBLIC COMMENTS
IV APPROVAL OF MEETING MINUTES
Dick motioned to approve the meeting minutes from May 11, 2015 and Mike seconded the motion. All were in favor.
V. BOARD OF DIRECTORS CANDIDATE INTERVIEW
Mr. Art Chavez attended the meeting to participate in an interview with board members and staff. Mr. Chavez is interested in serving on the Minturn Cemetery District Board of Directors upon the expiration of John Sheehan’s term that ends on 7/23/2015. Mr. Chavez is a fourth generation Minturn resident and has been employed by the Town of Vail for 15 years. Mr. Chavez is raising a family here in Minturn and also has family interred here at the cemetery. He is happy to see how nice the cemetery grounds look and would like to ensure that the property continues to serve the public well. Mike advised him about the importance of attending board meetings. Dick further explained to Mr. Chavez the fiscal responsibility to the public that the Board holds as well as the district boundaries it serves.
Mike made a motion to request that Art Chavez be appointed by the Eagle County Board of County Commissioners to fill the upcoming Board vacancy for board member John Sheehan, whose term expires on July 28, 2015. Dick seconded and all were in favor. Sidney will notify the BOCC office as soon as possible.
A. Sidney gave an Administrator report: In continuation of recent discussions regarding independent contracts for Ray and Sidney, The Board held a special meeting on May 18 whereby an executive session took place to discuss the details. Dick reported that the Board determined that an appropriate raise in pay for Ray and Sidney shall be $40/hr. Other ways of compensating staff were considered; however, the hourly rate serves the District best. Ray and Sidney both agreed to the hourly rate and both Board and Staff will move forward in executing. The Colorado Combined Convention is taking place on June 19 and 20. The Board granted permission to staff to attend the meeting if schedules permit. Sidney reported that the professional liability (errors and omissions) insurance is in place and paperwork is in place. A payment will go out immediately to execute the policy. Sidney reported that the settlements of the plot reserve are ongoing. Most of the items on the reserve list have been addressed and resolved. Discussion ensued about the importance of taking care to avoid plotting/contract mistakes.
A. Ray gave a Property Manager report: Ray is still waiting for the corner property to be surveyed to further report on the shed building status. There is potential for a “trade-out” for property in the area where the TOM building meets the cemetery property. That building’s roof and other items sit on cemetery land. Ray reported that many weeds have been pulled and cleaned from every area of the property. Continued planting is ideal and Ray would like to add more flowers in certain areas. Irrigation this year was an easy start-up and all is in running well. Avignon Stone quoted a price for adding stone veneer and cap to the mausoleum stucco wall replacement at $21,823; however, Ray learned that the intention of this wall is for a bank of “future” niches and is prepped for this purpose. This is something to keep in mind and for the time being, we will move forward with stucco repairs only – specifically addressing how water is penetrating the stucco wall.
VII. BILL PAYING
The following electronic funds transfers were made:
EFT 6/3/20158 Vail Honeywagon 28.97
EFT 6/5/2015 Waste Management 157.50
EFT 6/8/2015 Century Link 256.95
The following checks were signed:
6/8/2015 1857 Alpine Insurance Agency 3,911.00
6/8/2015 1858 Firstbank 1,801.96
6/8/2015 1859 Hoffmann, Parker, Wilson & Carberry, P.C. 2,257.00
6/8/2015 1860 The Home Depot 707.15
6/8/2015 1853 Marchetti & Weaver, LLC 104.00
6/8/2015 1861 Meridian Intermountain/Vail Electronics 337.50
6/8/2015 1862 Mountain Valley Ventures, Inc. 2,950.00
6/8/2015 1854 Orkin 1,000.00
6/8/2015 1863 Peggy Peters, HT 2,280.00
6/8/2015 1852 Plumbing Systems, Inc. 4,090.00
6/8/2015 1855 Rocky Mountain Custom Landscapes 2,128.00
6/8/2015 1864 Sforzo Enterprises, Inc. 6,685.00
6/8/2015 1865 Sidney Harrington 1,680.00
6/8/2015 1856 Xcel Energy 542.69
VIII. FUTURE AGENDA ITEMS
Shed building, meeting start times and phone meeting possibility
Dick motioned to adjourn the regular meeting at 5:35 p.m., Mike seconded and all were in favor.
The next regular board meeting is scheduled for Monday, July 6, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
Respectfully Submitted: Sidney Harrington Administrator
Minturn Cemetery District