Meeting Minutes – March 10, 2014

MINTURN CEMETERY DISTRICT

REGULAR MEETING MINUTES

March 10, 2014

 

 

 

Members Present:

Dick Cleveland

Mike Martinez

Members Absent:

John Sheehan

Staff:

Sidney Harrington

Ray Sforzo

I CALL TO ORDER

Dick Cleveland called the regular meeting to order at approximately 4:10 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.

II ROLL CALL

Dick and Mike were present. John was absent due to a family matter.

III PUBLIC COMMENTS

n/a

IV APPROVAL OF MEETING MINUTES

Dick motioned to approve the meeting minutes from February 10, 2014. Mike seconded the motion and all were in favor.

STAFF DISCUSSION

A. Ray gave a property management report

Ray wanted to discuss winter burial procedures and responsibilities for staff. Snow removal/site location and labor availability are our biggest winter burial obstacles. Ray would like to add cremains burial excavation to Robert Martinez’s contract. Ray confirmed with the Board that Cemetery staff needs to provide winter cremains burial services no matter what the circumstances are. The Board stated that any cremains burial request must be in advance and scheduled like an appointment – no patron can show up with cremains and expect to bury them on the spot. Payment shall also be in advance.

Additionally, Dick moved to approve the fee for winter cremains burial fee at $300. The fee for summer cremains burial is $100. This fee is equal to what Robert Martinez will charge for both winter and summer. Winter pricing may deter patrons from choosing to bury cremains in winter.

Ray would like to come up with a way to spread and store gravel and is continuing his research.

Ray stated that not having fuel on site is an obstacle and would like to have a minimized tank on hand. Dick would prefer if we had a fuel service company provide a fuel tank, like Collette out of Gypsum. Ray will look into it.

B. Sidney gave an Administrator report:

The Eagle County Historical Society’s Minturn Cemetery Tour will be scheduled for Saturday, September 6 – a date that coincides with the last day of the Minturn Market. The local theatre company will re-enact pioneer lifestyles as the tour attraction.

A public notice requesting special district legal counsel was placed in the Vail Daily for 2 weeks in the legal section resulting in no response. Dick suggested placing a display ad in the paper. Sidney will place the ad.

Sidney filed a probate claim against the Lucero Estate for the unpaid burial services incurred in July and November of 2013. The Board suggested that we move forward with a small claims case and serve a notice to all family members. Staff confirmed that there were several family members involved in making the burial arrangements. Small Claims will be less expensive than engaging with an attorney to pursue the probate claim.

Sidney reported that the lectern, table and burl wood pieces will be delivered by Beyond The Tree Woodworks within the week.

Rules and regulations revisions were reviewed in regards to allowing cemetery burial patrons to access the mausoleum chapel space should inclement weather occur during a scheduled, outdoor, burial service. Revisions were made and approved by Board and staff.

Sidney asked the Board about donating to the Minturn Community Fund. The Board agreed that it is not our job to donate tax-payer money to non-profit organizations when that organization is providing no service whatsoever.

Finally, Sidney is obtaining insurance quotes for “special occurrences” for the purpose of consideration due to the recent Lionshead rock fall.

VI BILL PAYING

The following electronic funds transfers were made:

EFT 3/5/2014 Century Link 283.04

EFT 3/3/2014 Vail Honeywagon 31.18

The following checks were signed:

3/10/2014 1637 ABC Parts, Inc 21.48

3/10/2014 1638 Aqua Tec Stystems, Inc. 151.37

3/10/2014 1639 Colorado Association of Cemeteries 75.00

3/10/2014 1640 Chase Ink 372.35

3/10/2014 1641 Coldspring Memorial 1,471.00

3/10/2014 1642 Hayes, Phillips, Hoffman & Carberry 203.50

3/10/2014 1643 Home Depot 299.33

3/10/2014 1649 Liberty Mutual 1,418.00

3/10/2014 1647 Ramaker 450.00

3/10/2014 1635 Roberston & Marchetti, P.C. 1,400.68

3/10/2014 1644 MW Window Cleaning 175.00

3/10/2014 1645 Sforzo Enterprises, Inc. 3,955.00

3/10/2014 1646 Sidney Harrington 1,836.08

3/10/2014 1636 Vail Electronics 24.00

3/10/2014 1648 Xcel Energy 1,150.54

IX FUTURE AGENDA ITEMS

Landscape proposals

IX ADJOURNMENT

Dick motioned to adjourn the regular meeting and Mike seconded at approximately 5:05 PM.

The next regular board meeting is scheduled for Monday, April 14, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.

Respectfully Submitted:

Sidney Harrington

Administrator

ATTEST:

______________________

Mike Martinez

Minturn Cemetery District

Secretary/Treasurer