MEETING MINUTES – March 2016
MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
March 14, 2016
Members Present:
Mike Martinez
Art Chavez
Members Absent:
Dick Cleveland
Staff:
Sidney Harrington
Ray Sforzo
CALL TO ORDER
Mike Martinez called the regular meeting to order at approximately 4:56 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.
ROLL CALL
Mike, Art, Ray and Sidney were present. Dick was out of town and did not attend the meeting.
PUBLIC COMMENTS
n/a
APPROVAL OF MEETING MINUTES
Art motioned to approve the meeting minutes from the February 8, 2016 and Mike seconded. All were in favor.
DISCUSSION
A. Sidney gave an Administrator report:
Sidney presented more information about the veteran’s memorial including color photos of the rose granite boulder samples from the quarry as well as a memorial/plaque design mock-up. Board and staff agreed that the granite is nice looking and we should keep moving forward in this direction. Pricing for the delivered memorial stone is $11,228 for the 3×3 boulder and $14,895 for the 4×4 boulder. Included in this pricing are the following items:
– Custom boulder in rose granite
– Sand-blasted title “Minturn Cemetery District Veteran’s Memorial”
– Mounted bronze plaque – Concrete base
– Delivery and setting
The Board further reviewed the suggested verbiage layout and agrees with the wording as presented. Mike and Art prefer we move forward with the larger, 4×4 boulder monument and agree that it will make more of a statement. As for timing, we are looking at end of May, possibly by Memorial Day (weather pending) and at the latest, July 4. Final approval for the memorial will be addressed at the April meeting.
Secondly, Board and Staff reviewed Fitz Landscaping invoices and Sidney reported the following:
2015 Fitz Landscaping Items
1. 7/31/2015 Invoice #6009 $4213.50 total amount needs to be changed to a capital improvement expense
2. 7/31/2015 Invoice #6155 $3447.15 of $4548.75 is an expense that will occur every 3 years
3. 9/30/2015 Invoice #6292 $4000.00 is an expense for 4 new tree plantings
4. 9/30/2015 Invoice #6206 $177.95 total amount needs to be changed to a capital improvement expense
2015 Landscape Maintenance ACTUAL will be revised:
$51,470.25
-$4,391.45 re-classed to Landscape Capital Improvements $47,078.80
2015 Landscape Capital Improvements ACTUAL will be revised:
$27,773.62
$4,391.45 re-classed from Landscape Maintenance $32,165.07
Discussion ensued regarding the 2015 Landscape Maintenance budget for the District and it was noted that the amount budgeted for this line item is only $12,000 which happens to be significantly lower than the actual for 2014. Sidney also discovered about $2700 worth of Fitz landscaping paid in 2015 was for work performed in 2014. Upon reviewing the invoice details, Mike and Art stated that they believe all of them are legitimate and further noted gabion rock, several new flower beds, and sod being significant expenses. Sidney will keep these invoices on-hand for Dick to review at the next meeting.
B. Ray gave a Property Manager report:
Ray recently met with Jim McNeil and has a topo drawing for Board and Staff to review before we begin the process to get approval from the Town of Minturn for obtaining approximately 1000 square feet to complete the building. Earlier in the fall
season, Dick met with the Minturn Town Manager and Public Works Manager and received a favorable response.
Ray reiterated the need for the building to store machinery, equipment and supplies. Mike commented on the importance of maintaining the equipment that is currently exposed to the elements of Colorado weather and recalled a 2014 winter burial whereby he noticed how much snow had to be dug out to access equipment. He would like to see the District take full advantage of any space the Town might give to the District. Ray said we are doing are best with using tarps and tents; however, it’s desirable to put everything including plywood for casket set-up inside a building.
Board and Staff agreed that it is time to involve Matt Mire to initiate the discussion of the land with the Town of Minturn. Mike motioned to present the preliminary concept topo plan of the building for the purpose of a land acquisition to the Town of Minturn via the District attorney. Art seconded. All were in favor. Sidney will discuss with Matt as soon as possible.
BILL PAYING
The following electronic funds transfers were made:
EFT 2/8/2016 Century Link 268.60
EFT 3/4/2016 Vail Honeywagon 30.00
EFT 2/20/2016 ERWSD 0.00
The following checks were signed:
3/14/2016 2000 A4S 900.00
3/14/2016 2001 Firstbank 309.06
3/14/2016 2002 Hoffmann, Parker, Wilson & Carberry 148.00
3/14/2016 2003 The Home Depot 29.96
3/14/2016 2004 Liberty Mutual Insurance 4,711.00
3/14/2016 1999 Marchetti & Weaver, LLC 1,453.81
3/14/2016 1976 Peggy Peters, HT 360.00
3/14/2016 2005 Ramaker & Associates, Inc. 450.00
3/14/2016 2007 MW Window Cleaning Inc. 175.00
3/14/2016 2008 Sforzo Enterprises, Inc. 5,780.00
3/14/2016 2006 Sidney Harrington 2,400.00
3/14/2016 2009 Xcel Energy 1,073.54
FUTURE AGENDA ITEMS
Veteren’s memorial approval, shed building
- ADJOURNMENT
- Mike motioned to adjourn the regular meeting at 5:45 p.m., Art seconded
- and all were in favor.
The next regular board meeting is scheduled for Monday, April 11, 2016, 5:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
ATTEST:
______________________
Art Chavez
Minturn Cemetery District Secretary/Treasurer
Respectfully Submitted:
Sidney Harrington
Administrator
