Meeting Minutes – November 2014
Members Present: John Sheehan Dick Cleveland Mike Martinez
Members Absent: n/a
Staff: Ken Marchetti, Sidney Harrington, Ray Sforzo
I CALL TO ORDER
MINTURN CEMETERY DISTRICT REGULAR MEETING MINUTES November 10, 2014
John Sheehan called the regular meeting to order at approximately 5:24 p.m. at the Riverview
Cemetery Mausoleum, Minturn, CO. II
ROLL CALL
John, Mike, Ray and Sidney were all present. Dick and Ken were not present at the start of the meeting but arrived later.
III PUBLIC COMMENTS n/a
IV APPROVAL OF MEETING MINUTES
John motioned to approve the meeting minutes from October 27, 2014. Mike seconded the motion and all were in favor.
- 2015 DISTRICT BUDGET PRESENTATION
Dick and Ken Marchetti joined the meeting. Ken represents Marchetti and Weaver (formerly Robertson Marchetti, P.C.), District Accountant, and presented the 2015 annual District budget for review and approval. For the record, the meeting for the budget discussion and presentation has been posted to the public in the Vail Daily and this meeting is also open to the public.
Ken reviewed relevant expenditures and income for the District including operating expenses and capital expenses. Along with Board and Staff, capital expenditure projects for 2015 were discussed:
- 1. Cemetery front gate paving project
- 2. Shed building expansion
- 3. Stucco wall improvements at Mausoleum
Minor line item adjustments were suggested for the budget including the addition of a “pest control” line item. Dick commented that anything we have a contract for we should also create a line item in the budget. Sewer and water system maintenance will be separated into respective line items so that we can track each one separately. Landscaping capital improvements for 2015 will be minimal due to the amount of improvements that have been completed in 2014. Dick does not want District expenditures to exceed revenue and all were in agreement. Ken suggested bringing the capital contingency down from $250k to $200k putting expenditure at $436k and revenue at approximately $470k. The Board agreed.
Dick motioned to approve the three-part Budget Resolution and read the following aloud.
1. The mil levy shall be set at .450 mils for the Minturn Cemetery District 2015 budge
2. The Minturn Cemetery District shall adopt the 2015 budget discussed here tonight
3. The District funds shall be appropriated and incorporated for spending.
VI. STAFF DISCUSSION
A. Ray reported that plot marker placement has been completed in the lower cemetery and we are now working on marking the upper cemetery. Upon marking, available plot spaces have been identified.
Gutters for unisex bathroom are in process and will be installed soon. Railing is in process and will also be installed this upcoming week.
- B. Sidney gave an Administrator report:
Janet with St. Patrick’s Church Bulletin advertising called to inquire about advertising opportunities in the weekly bulletin. Board and Staff discussed and Board agreed to purchase a small ad for $490. Further discussion ensued regarding advertising in the Eagle community as their local cemetery does not perform winter burials.
Sidney has been corresponding with the Town of Minturn regarding the potential purchase of the 2006 Dodge Dakota truck with 60,000 miles on it. Willy has said that the TOM will accept an offer of $6,500.00 and that they have another party that is interested. Willy would like an answer by Tuesday, Nov.11. John motioned to buy the truck for $6500.00 and Mike seconded. Dick opposed the purchase. Sidney and Ray will make plans to put the old truck for sale on Craigslist.com
Sidney reported that Eagle County has purchased a plot for the “unknown” man that was found in Vail and they intend to bury him in the spring. A plot located in the area of several “unknown” burials in the lower cemetery has been issued to Eagle County.
VII. BILL PAYING
The following electronic funds transfers were made:
EFT 11/3/2014 Vail Honeywagon 31.13
EFT 11/5/2014 Waste Management 50.00
EFT 11/10/2014 Centurylink 233.33
The following checks were signed:
| 11/10/2014 | 1772 | Chase Ink 298.65 | |
| 11/10/2014 | 1767 | Fitz Landscaping, Inc. | 5,854.00 |
| 11/10/2014 | 1768 | Home Depot 470.41 | |
| 11/10/2014 | 1773 | Sforzo Enterprises, Inc. | 5,565.00 |
11/10/2014 1774 Sidney Harrington 1,400.00
11/10/2014 1771 Tom Mulroy 12,500.00
11/10/2014 1775 Vail Daily 22.04
11/10/2014 1769 Vail Lock, Key & Safe 32.40
11/10/2014 1770 Xcel Energy 393.56
VIII. FUTURE AGENDA ITEMS
Shed building uses, needs, dimensions, grading, specifications and budgeting
IX ADJOURNMENT
John motioned to adjourn the regular meeting, Mike seconded and all were in favor at approximately 6:49 PM.
The next regular board meeting is scheduled for Monday, December 8, 4:00 p.m., at the
Minturn Riverview Cemetery Mausoleum, Minturn, CO.
ATTEST:
Respectfully Submitted: Sidney Harrington Administrator
Mike Martinez
Minturn Cemetery District
Secretary/Treasurer
