Meeting Minutes – November 2015
MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
November 9, 2015
Members Present:
Dick Clevelend
Mike Martinez
Art Chavez
Members Absent:
n/a
Staff:
Sidney Harrington
Ray Sforzo
I CALL TO ORDER
Dick Cleveland called the regular meeting to order at approximately 5:01 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.
II ROLL CALL
Mike, Art, Dick, Ray and Sidney were present.
III PUBLIC COMMENTS
n/a
IV APPROVAL OF MEETING MINUTES
Mike motioned to approve the meeting minutes from the October 12, 2015 meeting and Art seconded. All were in favor.
V. DISCUSSION
A. Sidney gave an Administrator report:
Sidney presented a red-lined Rules & Regulations document to the Board and staff with changes regarding required installation of headstones by professionals only. Cemetery staff continues to find patrons (who are on a budget) that come into the cemetery looking to personally install headstones without proper knowledge and adequate tools. Ray added that it is an unfair burden to put on people who cannot afford some of the monument company trip charges and fees that front-range companies charge and that he can personally assist. Sidney would like the Board to approve this new verbiage in the R&Rs as well as approve a pre-set installation fee (flat monument stones) of $100 for Ray’s time if/when patrons do not have a professional monument company employed to install their headstone. Mike motioned to approve the revised Rules & Regulations as presented in the red-line document and Art seconded. All were in favor.
Sidney consolidated itemized burial fees into one line item on the Cemetery District Fee Schedule that shall list lump-sum burial services instead of itemized. Casket burial service and cremains burial service will replace individual fees. Mike motioned to approve the revised fees schedule, Art seconded and all were in favor.
A. Pat Hammon with Eagle County Veterans Services/Chairman of the Board for Edwards Memorial Park attended the meeting upon the request of the District to discuss ideas for a veteran memorial here at the Cemetery. Pat opened the discussion by stating that she would hate to see this District spend money on a redundant memorial in Eagle County. The memorial in Edwards honors Eagle County residents who have perished in the line of duty. Pat advised the Board and staff about appropriate parameters for memorializing veterans and planning accordingly for enough room to honor everyone. Dick asked Pat if there is a memorial that is missing from the mountains and Pat advised that there is not. Pat brought up the idea of donating funds to support a clean-up effort for veteran monuments at the unmaintained Red Cliff Cemetery. Other ideas discussed include: an Eagle Scout project that identifies veteran monuments for a directory here at the Cemetery and an entry plaque that recognizes all veterans buried here. The Board will discuss further at the next meeting.
A. Ray gave a Property Manager report:
Snow removal contract negotiation is underway. We are looking at a contract with A4S to commence this season at a price of $4500.00 from Nov.15 – April 15 (5 months). Contract is based on 9 plows per month or $150 per plow. If the plowing exceeds 9, it will cost us $100 per plow. Loader work is typically performed by Staff. Art motioned to approve the contract, Mike seconded and all were in favor.
Dick reported on the shed building. Minturn cannot sell any property without voter approval. Willy Powell and Arnold with the Town of Minturn met Dick to discuss the property that we need to acquire in order to expand our shed building. The District needs to provide drawings/topo map of the suggested land/improvements so that Willy can present it to the Town Council to determine if there is any interest in exploring the idea of renting land (long-term lease) to the District for this purpose. The next step is gathering the documents for presenting to the Minturn Town Council as well as flagging and staking property for a site visit from the Council. Ray will contact Jim McNiel to obtain the documents.
A. In closing, Board and Staff discussed supporting the Eagle County Historical Society as they have been a strong partner in promoting the Cemetery’s history. As a member we may also have an opportunity to work with them to identify veterans that are buried here. Sidney will move forward with a donation as we have done the last two years.
VI. BILL PAYING
The following electronic funds transfers were made:
EFT 10/19/2015 Vail Honeywagon 25.00
EFT 11/4/2015 Vail Honeywagon 30.73
EFT 11/9/2015 Century Link 264.03
EFT 10/19/2015 ERWSD 976.44
EFT 11/5/2015 Waste Management 105.00
The following checks were signed:
11/9/2015 1936 ABC Parts, Inc. 67.13
11/9/2015 1937 Defina Construction 400.00
11/9/2015 1934 Fitz Landscaping 6,500.00
11/9/2015 Hoffmann, Parker, Wilson & Carberry, P.C. 0.00
11/9/2015 1938 Firstbank 1,222.10
11/9/2015 1939 The Home Depot 444.26
11/9/2015 1933 Meridian Intermountain/Vail Electronics 150.00
11/9/2015 1943 Mobloggy 274.50
11/9/2015 1940 MW Window Cleaning Inc. 175.00
11/9/2015 1941 Saint Patrick Catholic Church 490.00
11/9/2015 1944 Peggy Peters, HT 570.00
11/9/2015 1935 Rocky Mountain Custom Landscapes 1,313.65
11/9/2015 1945 Sforzo Enterprises, Inc. 7,460.00
11/9/2015 1946 Sidney Harrington 1,920.00
11/9/2015 1947 Vail Valley ACE Hardware 37.98
11/9/2015 1942 Xcel Energy 167.49
VII. FUTURE AGENDA ITEMS
Veterans memorial project, holiday refreshments
VIII. ADJOURNMENT
Mike motioned to adjourn the regular meeting at 6:08 p.m., Art seconded and all were in favor.
The next regular board meeting is scheduled for Monday, December 14, 5:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.
Respectfully Submitted:
Sidney Harrington
Administrator
ATTEST:
______________________
Art Chavez
Minturn Cemetery District
Secretary/Treasurer
