Meeting Minutes – November 2015



November 9, 2015

Members Present:

Dick Clevelend

Mike Martinez

Art Chavez


Members Absent:




Sidney Harrington

Ray Sforzo


I           CALL TO ORDER


Dick Cleveland called the regular meeting to order at approximately 5:01 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.


II          ROLL CALL


Mike, Art, Dick, Ray and Sidney were present.








Mike motioned to approve the meeting minutes from the October 12, 2015 meeting and Art seconded. All were in favor.


V.           DISCUSSION


A.   Sidney gave an Administrator report:


Sidney presented a red-lined Rules & Regulations document to the Board and staff with changes regarding required installation of headstones by professionals only. Cemetery staff continues to find patrons (who are on a budget) that come into the cemetery looking to personally install headstones without proper knowledge and adequate tools. Ray added that it is an unfair burden to put on people who cannot afford some of the monument company trip charges and fees that front-range companies charge and that he can personally assist. Sidney would like the Board to approve this new verbiage in the R&Rs as well as approve a pre-set installation fee (flat monument stones) of $100 for Ray’s time if/when patrons do not have a professional monument company employed to install their headstone. Mike motioned to approve the revised Rules & Regulations as presented in the red-line document and Art seconded. All were in favor.


Sidney consolidated itemized burial fees into one line item on the Cemetery District Fee Schedule that shall list lump-sum burial services instead of itemized. Casket burial service and cremains burial service will replace individual fees. Mike motioned to approve the revised fees schedule, Art seconded and all were in favor.

A.      Pat Hammon with Eagle County Veterans Services/Chairman of the Board for Edwards Memorial Park attended the meeting upon the request of the District to discuss ideas for a veteran memorial here at the Cemetery. Pat opened the discussion by stating that she would hate to see this District spend money on a redundant memorial in Eagle County. The memorial in Edwards honors Eagle County residents who have perished in the line of duty. Pat advised the Board and staff about appropriate parameters for memorializing veterans and planning accordingly for enough room to honor everyone. Dick asked Pat if there is a memorial that is missing from the mountains and Pat advised that there is not. Pat brought up the idea of donating funds to support a clean-up effort for veteran monuments at the unmaintained Red Cliff Cemetery. Other ideas discussed include: an Eagle Scout project that identifies veteran monuments for a directory here at the Cemetery and an entry plaque that recognizes all veterans buried here. The Board will discuss further at the next meeting.

A.      Ray gave a Property Manager report:


Snow removal contract negotiation is underway. We are looking at a contract with A4S to commence this season at a price of $4500.00 from Nov.15 – April 15 (5 months). Contract is based on 9 plows per month or $150 per plow. If the plowing exceeds 9, it will cost us $100 per plow. Loader work is typically performed by Staff. Art motioned to approve the contract, Mike seconded and all were in favor.


Dick reported on the shed building. Minturn cannot sell any property without voter approval. Willy Powell and Arnold with the Town of Minturn met Dick to discuss the property that we need to acquire in order to expand our shed building. The District needs to provide drawings/topo map of the suggested land/improvements so that Willy can present it to the Town Council to determine if there is any interest in exploring the idea of renting land (long-term lease) to the District for this purpose. The next step is gathering the documents for presenting to the Minturn Town Council as well as flagging and staking property for a site visit from the Council. Ray will contact Jim McNiel to obtain the documents.


A.     In closing, Board and Staff discussed supporting the Eagle County Historical Society as they have been a strong partner in promoting the Cemetery’s history. As a member we may also have an opportunity to work with them to identify veterans that are buried here. Sidney will move forward with a donation as we have done the last two years.




The following electronic funds transfers were made:

EFT     10/19/2015               Vail Honeywagon    25.00

EFT     11/4/2015                  Vail Honeywagon    30.73

EFT     11/9/2015                  Century Link 264.03

EFT     10/19/2015               ERWSD         976.44

EFT     11/5/2015                  Waste Management              105.00


The following checks were signed:


11/9/2015      1936   ABC Parts, Inc.         67.13

11/9/2015      1937   Defina Construction            400.00

11/9/2015      1934   Fitz Landscaping     6,500.00

11/9/2015                  Hoffmann, Parker, Wilson & Carberry, P.C.       0.00

11/9/2015      1938   Firstbank       1,222.10

11/9/2015      1939   The Home Depot     444.26

11/9/2015      1933   Meridian Intermountain/Vail Electronics 150.00

11/9/2015      1943   Mobloggy       274.50

11/9/2015      1940   MW Window Cleaning Inc. 175.00

11/9/2015      1941   Saint Patrick Catholic Church       490.00

11/9/2015      1944   Peggy Peters, HT    570.00

11/9/2015      1935   Rocky Mountain Custom Landscapes    1,313.65

11/9/2015      1945   Sforzo Enterprises, Inc.      7,460.00

11/9/2015      1946   Sidney Harrington   1,920.00

11/9/2015      1947   Vail Valley ACE Hardware  37.98

11/9/2015      1942   Xcel Energy   167.49



Veterans memorial project, holiday refreshments



Mike motioned to adjourn the regular meeting at 6:08 p.m., Art seconded and all were in favor.


The next regular board meeting is scheduled for Monday, December 14, 5:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.


Respectfully Submitted:

Sidney Harrington





Art Chavez

Minturn Cemetery District