MEETING MINUTES – November 14, 2016

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MEETING MINUTES – November 14, 2016

MINTURN CEMETERY DISTRICT
REGULAR MEETING MINUTES
November 14, 2016

Members Present:

Dick Cleveland

Mike Martinez

Art Chavez

 

Members Absent:

n/a

 

Staff:

Ray Sforzo

Sidney Harrington

 

I           CALL TO ORDER

Dick Cleveland called the regular meeting to order at approximately 4:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.

 

II          ROLL CALL

Dick, Mike, Art, Ray and Sidney were present.

 

III         PUBLIC COMMENTS

 

IV         APPROVAL OF MEETING MINUTES

 

Mike motioned to approve the meeting minutes from the October 10,

2016 regular meeting and Art seconded. All were in favor and the minutes were approved.

 

  1. DISCUSSION

 

  1. Sidney gave an Administrator report:

 

Ann McNeil has approved the bronze memorial plaque for Jim McNeil and it will soon be poured and shipped to the cemetery.

 

The Veterans memorial stone commemoration has been postponed to a more appropriate date; Memorial Day, 2017.

 

Sidney contacted Matt Mire with regards to Board member terms and appointments. Matt reviewed the District bylaws as well as some other District documents regarding appointments of past Board members and advised that 2 six-year consecutive terms is the maximum amount of service and then there must be a four-year waiting period before being appointed again. Six year terms of appointment are currently in place for Mike and for Art. Dick’s term is a “partial” term filling in for Jay Raiola’s 6 year term. Mike commented that “six years is a long time” and the Board all agreed that we may want to have a future discussion about changing the term limitations.

 

  1. Ray gave a Property Management report:

 

Ray reported that the driveway drain was repaired and is now recessed into the ground as it should be.

 

Soil prep was completed for the area below the upper rock foundation wall where staff planted many tulip bulbs for the spring. Peggy and Ray are just about finished with cutting down and fall clean up.

 

We had a cremains burial in the upper cemetery that required extra work to break through the ground. Unfortunately, the soil in the upper cemetery has a lot of rock

imbedded

in the soil (about 70%). Digging casket burials we run into the same problem but they are less hassle due to the size of the digging area. Ray recommends that a

jack hammer

 

be

used to dig some of the cremains burials and says there is an appropriate attachment that we might purchase for the machine. The price is roughly $10,000 and the Board is not certain of the positive ROI (return on investment) for this piece of equipment.

VII.     BILL PAYING

The following electronic funds transfers were made:

 

EFT     10/22/2016               ERWSD         1,517.55

EFT     10/18/2016               Vail Honeywagon    30.00

EFT     11/3/2016                  Vail Honeywagon    46.00

EFT     11/14/2016               Centurylink    188.55

 

The following checks were signed:

 

11/14/2016   2093   A4S Construction    795.31

11/14/2016   2020   ABC Parts, Inc.         40.99

11/14/2016   1997   Eager Beaver Tree Service            500.00

11/14/2016   2086   Eagle County Historical Society   300.00

11/14/2016   1998   Fitz Landscaping     994.40

11/14/2016   2087   Firstbank       1,580.59

11/14/2016   2088   Hoffman, Parker, Wilson & Carberry, P.C.          111.00

11/14/2016   2089   The Home Depot     63.93

11/14/2016   1996   Marchetti& Weaver, LLC     400.16

11/14/2016   2099   MW Window Cleaning        175.00

11/14/2016   2096   Peggy Peters, HT    1,530.00

11/14/2016   1984   Rocky Mountain Custom Landscapes    1,220.00

11/14/2016   2092   Saint Patrick Catholic Church       490.00

11/14/2016   2090   Sforzo Enterprises, Inc.      6,000.00

11/14/2016   2097   Sidney Harrington   2,560.00

11/14/2016   2098   WindFire, Inc.           492.00

11/14/2016   2091   Xcel Energy   654.45

 

  1. FUTURE AGENDA ITEMS

n/a

 

X.         ADJOURNMENT

 

Art motioned to adjourn the regular meeting at 4:38 p.m., Mike seconded and all were in favor.

 

The next regular board meeting is scheduled for Monday, December 12, 2016, 4:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.

 

Respectfully Submitted:

Sidney Harrington

Administrator

ATTEST:

 

______________________

Art Chavez

Minturn Cemetery District

Secretary/Treasurer