Meeting Minutes – October 2015



October 12, 2015

Members Present:

Dick Clevelend

Mike Martinez

Art Chavez


Members Absent:




Ken Marchetti

Sidney Harrington

Ray Sforzo


I           CALL TO ORDER


Dick Cleveland called the regular meeting to order at approximately 5:00 p.m. at the Riverview Cemetery Mausoleum, Minturn, CO.


II          ROLL CALL


Mike, Art, Ray, Sidney and Ken Marchetti were present.








Mike and Dick noted a correction on the minutes from the October meeting that which Sidney corrected prior to the start of the meeting. Mike motioned to approve the meeting minutes from September 14, 2015 and Art seconded the motion. Dick abstained from voting as he did not attend the last meeting.

V.          DISCUSSION

A.    Ken Marchetti presented the 2016 preliminary budget and conducted the public hearing as required by Colorado law. Ken reported that District Revenue has increased about $50,000 from last year due to increased property values. Board and staff reviewed line items and discussion ensued regarding appropriate budgeting for 2016.


The topic of lowering the tax mil levy was perused with Ken and it was explained that the Board can temporarily lower the mil levy and then raise it back without going through an election. If the District permanently lowers the rate then to raise it, a taxpayer vote would have to take place. If any change to the mil levy takes place it must be on an annual basis.


Mike motioned to approve the resolutions, as revised in this meeting, to adopt the 2016 Budget, to set the mil levy at 0.540 mils, and to appropriate the funds as amended today. Art seconded the motion and all were in favor.

The Board approved and executed two engagement letters for accounting purposes. The first letter from Marchetti & Weaver, LLC includes minor accounting modifications with regards to Statement on Standards for Accounting and Review Services (SSARS). Secondly an engagement letter with McMahon & Associates, LLC to conduct the 2015 District financial audit was presented and discussed. Mike motioned to approve both engagement letters and Art seconded the motion. All were in favor.


A.     Sidney gave an Administrator report:


There was a large burial service here on October 6th for Rosa Cordova that hosted about 200 people resulting in several inquiries about cemetery availability. Mike commented how nice the set up was and that he noticed some elderly people really needed the chair service. Sidney asked the Board to consider changing some of the burial service verbiage so that it is inclusive of the entire burial service, i.e. lowering device is included in the burial service fee as well as chair set up. Furthermore, we recently purchased a large, sturdy tent and we would like to charge a fee for the tent. After Board and Staff discussion, a $200 tent fee (to cover labor expense) shall be offered to customers.


Secondly, Sidney discussed memorial plaque wall fees with the Board. The price of bronze changes and thus the price of our plaques change once a year. It takes about 2 hours to facilitate the order of the plaque with the customer and the bronze company. In addition, the plaque must be mounted. All agreed that a flat installation fee of $100 is appropriate for plaque sales.


Plot discrepancies throughout the cemetery were also discussed by Board and Staff. All agreed it is very important to match our plot map with cemetery records in the CIMS database. Staff will pursue an “as-built” survey of the cemetery as soon as possible to assist with this task.


A.     Ray gave a Property Manager report:


Approved landscaping was added this past month, i.e. new trees at the southeast end of the cemetery. Board agreed how nice things look for it being October.


Grave leveling and sodding continues through the fall. Mike commented on the value of the dirt box used at the Cordova burial and how great it is to have for grave excavation as it makes for less damage to the grass and provides an easy way to contain the dirt.


Art mentioned that he has heard some good commentary about Ray’s customer service here at the cemetery.


Ray would like to retain the same plow service company from last year as they performed well and showed up on time. The labor/time it takes to plow was contracted at $150 per time last year. We are still negotiating whether or not we will do a monthly plow service or engage in an agreement on a per plow basis. We received a bid from another party at $3,000 for 45 plows per season or 9 plows per month, which Ray believes is not enough money to cover the plow driver expense resulting in inadequate plowing and service. Ray will report at the next meeting.






The following electronic funds transfers were made:

EFT     10/5/2015                  Vail Honeywagon    30.75

EFT     10/12/2015               Century Link 264.47

EFT     9/20/2015                  ERWSD         771.04


The following checks were signed:


10/12/2015   1917   ABC Parts, Inc.         4.99

10/12/2015   1916   A4S Construction    2,726.43

10/12/2015   1918   Bobcat of the Rockies        355.20

10/12/2015   1932   Defina Construction            400.00

10/12/2015   1919   Firstbank       2,656.32

10/12/2015   1920   Hoffmann, Parker, Wilson & Carberry, P.C.       37.00

10/12/2015   1921   The Home Depot     781.20

10/12/2015   1922   Marchetti & Weaver, LLC    304.50

10/12/2015   1928   Mountain Valley Ventures, Inc.      150.00

10/12/2015   1923   MW Window Cleaning Inc. 175.00

10/12/2015   1924   Orkin  500.00

10/12/2015   1929   Peggy Peters, HT    1,650.00

10/12/2015   1925   The Paint Bucket     104.02

10/12/2015   1930   Sforzo Enterprises, Inc.      7,440.00

10/12/2015   1931   Sidney Harrington   2,880.00

10/12/2015   1926   Vail Daily       19.76

10/12/2015   1927   Xcel Energy   127.01



Shed building



Dick motioned to adjourn the regular meeting at 6:39 p.m., Mike seconded and all were in favor.


The next regular board meeting is scheduled for Monday, December 14, 5:00 p.m., at the Minturn Riverview Cemetery Mausoleum, Minturn, CO.


Respectfully Submitted:

Sidney Harrington





Art Chavez

Minturn Cemetery District