01 09 2012 Board Meeting Minutes

Minturn Cemetery District
Regular Board Meeting
January 9, 2012
Members Present: Staff:
John Sheehan, President Jessica Guthrie, Administrator
Ernie Chavez, Secretary/Treasurer Alex Grab, Maintenance Specialist
Dick Cleveland, Vice President Jim McNeil, Engineer
Allen Christensen, Attorney
Guests:
I. Call to Order
John S. called the board meeting to order at 4:06 pm at Minturn Town Hall.
II. Roll Call
III Public Comments
None
IV. Agenda Items
Board Elections:
Ernie C. nominated John S. for president, Dick C. seconded. Passed 2-0.
Ernie C. nominated Dick C. for vice president, John S. seconded. Passed 2-0.
John S. nominated Ernie C. for Treasurer/Secretary, Dick C. seconded. Passed 2-0.
Construction Update, Jim McNeil:
Concrete work is finished, water treatment plans have been approved by the regional director and passed on to state. Waiting on building.
Approval of Dec. 12, 2011 minutes:
Ernie C. made motion to approve the minutes from Dec 12, 2011, Dick C. seconded.
Passed (3-0).
GPR findings:
Discussion ensued regarding how to proceed with the current situation of the cemetery. The board has decided to offer cremation burial in-lieu of casket burial in the plots that are either occupied by unknowns or have been affected by shifting underground. Jessica G. and Ernie C. will research for addresses of plot owners or family members’, once the new upper cemetery is completed there will be a special meeting and site visit. Jessica G. will start the process to advertise notification to those plot owners whom there has been no contact for 75 years or more so the Minturn Cemetery District (MCD) can pick-up those plots.
Cold Spring Granit repair bills from PSI:
Cold Spring Granit was the general contractor for mausoleum. There has been a few repairs to the plumbing and snow melt systems since the building was turned over to the MCD. Discussion ensued as to how to proceed with Cold Spring Granit.
Decision was made for Jim McNeil to write letter to Cold Spring Granit stating the warranty issue to the mausoleum and requesting reimbursement for all funds paid out, if there is no response within 7 working days, Allen Chistensen will put bond company on notice of lien.
V. Staff Discussion
Jessica Guthrie
1) Jessica G. enquired when she can start selling plots in the new upper cemetery. Discussion ensued, the decisions was to wait till the survey pins are set, which won’t be till the upper cemetery is finished.
2) Jessica G. enquired if the upper cemetery could be sodded instead of seeded when ready since it will be finished in early summer. Jim M. will seek the amount for the change order from Steven’s Home Care.
V. Meeting Minutes Approval
Ernie C. made a motion to approve and accept Dec. 12, 2011 meeting minutes, seconded by Dick C., motion passed (3-0).
VI. Future Agenda Items
Construction update
Cold Spring Granit (follow-up)
VII. Bill Paying
1229
AEI
1,011.00
1230
Alex Grab
276.00
1231
Century Link
240.33
1232
Colorado Mountain News Media
86.67
1233
ICON
36,686.50
1234
Jessica Guthrie
1,196.00
1235
Metal Design, Inc
3,456.00
1236
Plumbing Systems Inc
482.00
1237
Ramaker & Associates
2,995.00
1238
Rocky Mtn Custom Landscape
900.00
1239
Stevens Home Care
103.88
1240
Vail Electronics Inc
407.00
1241
Vail Honeywagon
116.59
1242
Waste Management
61.23
1243
Xcel
1,036.52
49,054.72
VIII. Adjournment
A motion was made by John Sheehan and seconded by Ernie Chavez to adjourn the board meeting at 5: 35pm. The motioned was passed unanimously.
The next meeting, regular board meeting, is scheduled for Monday Feb. 13, 2012 at 4 pm, at the Minturn Town Hall, Minturn, CO.
Respectfully submitted:
Jessica Guthrie
Minturn Cemetery Administrator
ATTEST:
________________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer