03 12 12 Board Meeting Minutes

Minturn Cemetery District
Regular Board Meeting
March 12, 2011
Members Present: Members Absent:
Ernie Chavez, Secretary/Treasurer John Sheehan, President
Dick Cleveland, Vice President excused
Staff:
Jessica Guthrie, Administrator
Jim McNeil, Engineer
I. Call to Order
Dick C. called the board meeting to order at 4:10pm at Minturn Town Hall.
II. Roll Call
III Public Comments
None
IV. Agenda Items
V. Staff Discussion
Jim McNeil
1) Cold Spring Granit – have not heard from them, they signed for Jim McNeil’s letter 3/7. Jim M. to follow up with letter of notice that the Minturn Cemetery District (MCD) will be filing with their bond company.
2) Construction Update – Building has been started. Jim M has not heard from Xcel Energy, he proposed we go with a different company to trench and install electrical from mausoleum power source. Discussion followed. Board agreed to have Jim M. to seek bids for electrical supply and trenching to maintenance building.
Seed vs. Sod – change order from Steven’s is $10,000 more than for seed.
Dick C. motioned to accept change order for sod, Ernie C. seconded. Motion passed unanimously.
Discussion regarding pump and septic system wiring contracting via Alpine Engineering, Inc (AEI).
Ernie C. motioned for AEI to contract for pump and septic system wiring, Dick C. seconded. Motion passed unanimously.
Jessica G. asked for a removable traffic post for access road into the new cemetery.
Jessica Guthrie
1) Alex Grab has turned in resignation. Jessica G. to put ad in papers. Interviews to be scheduled for Monday April 9 starting at 3pm.
2) Bid Process – Discussion followed regarding processes Jessica G. gathered. Dick C. would like processes from more municipalities. Jessica G. will gather more information. Discussion to continue at board meeting April 9, 2012
3) Database – database will be put on hold till all digital map layers are available and construction is complete in upper cemetery.
4) Jessica G. and Allen C. to write resolution to change the paper of record to the Vail Daily.
V. Meeting Minutes Approval
Motion to approve and accept Feb 13, 2012 minutes was made by Ernie C., seconded by Dick C.,). Motion passed.
VI. Future Agenda Items
Cold Spring Granit
Construction update
Bid Process
New Maintenance specialist
VII. Bill Paying
1251
Anthem Steel
15,882.44
1252
vytis
8,000.00
1253
Century Link
241.93
1254
CO Assoc of Cemeteries
100.00
1255
McMahan & Assoc
4,900.00
1256
RMPC
534.90
1257
Xcel
822.01
1258
Zurich NA
4,495.00
1261
Jessica Guthrie
1,272.75
1262
Office Depot
241.67
1263
Rocky Mtn Custom Landscape
900.00
eft
Waste Management
54.69
eft
Vail Honeywagon
116.24
1259
void
1260
void
VIII. Adjournment
A motion was made by Dick C. and seconded by Ernie Chavez to adjourn the board meeting at 5:44pm. The motioned was passed unanimously.
The next meeting, regular board meeting, is scheduled for Monday April 9, 2012 at 4 pm, at the Minturn Town Hall, Minturn, CO.
Respectfully submitted:
Jessica Guthrie
Minturn Cemetery Administrator
ATTEST:
________________________
Ernie Chavez
Minturn Cemetery District
Secretary/Treasurer